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Join StepStone Group as an Executive Assistant
StepStone Group, a leader in the global private markets, seeks a diligent Executive Assistant to support high-level executives. This is an excellent opportunity for a proactive individual who thrives in a dynamic environment.

Position Overview
The Executive Assistant will provide comprehensive administrative support to four senior executives. A successful candidate will exhibit excellent organizational and communication skills, proactively handling diverse tasks with minimal direction.

Key Responsibilities

• Manage calendars and coordinate meetings.
• Handle communications, including calls and emails.
• Draft and finalize correspondence and documents.
• Plan complex domestic and international travel.
• Prepare expense reports and monitor initiatives.
• Support various team functions and liaise with clients and stakeholders.

Qualifications

• Minimum five years' experience in an administrative role within the financial sector.
• Preferred college degree.
• High level of discretion in managing confidential information.
• Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to thrive in a fast-paced, adaptive environment.

At StepStone, we value each individual's contributions and strive to foster an inclusive environment. We are an Equal Opportunity Employer committed to diversity and creating a workplace where everyone can succeed.

About the job
We are seeking an Executive Assistant to provide high-quality administrative and operational support to C-Level Executives, enabling effective time management, smooth coordination of executive activities, and clear communication across the organization. The Executive Assistant plays a key role in supporting executive efficiency, ensuring daily operations run seamlessly, and maintaining confidentiality while interacting with internal and external stakeholders.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage daily calendars, meetings, appointments, and travel arrangements for C-Level executives. Monitor schedules to ensure optimal time utilization and timely follow-ups.
• Communication & Coordination: Handle internal and external correspondence on behalf of the executive. Act as a key point of contact between executives, internal teams, and external stakeholders.
• Document & Report Preparation: Prepare, review, and distribute reports, presentations, memos, and official correspondence. Maintain accuracy and professional standards in all documentation.
• Records & Filing Management: Maintain organized electronic and physical filing systems for executive documentation. Ensure easy retrieval of confidential and business-critical information.
• Confidentiality & Professionalism: Handle sensitive information with discretion and always maintain strict confidentiality.
• Stakeholder Support: Coordinate with internal departments and external partners to support executive requirements. Assist in follow-ups and action tracking arising from executive meetings.
• Event & Meeting Support: Assist in organizing meetings, workshops, conferences, and executive events as required.
• Administrative Support: Manage calls, inquiries, and daily administrative tasks. Provide general executive support to ensure operational efficiency.

Experience and Qualifications:

• Diploma or certification in office administration or customer service
• Up to 5 years of experience supporting senior management or C-Level executives.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and collaboration tools.
• Arabic language proficiency preferred (KSA-based role).
• Ability to work effectively in a fast-paced, professional environment.

Join Visa as an Executive Assistant

Visa is a world leader in payments technology, facilitating transactions across more than 200 countries and territories.

Role Overview:
As an Executive Assistant, you will provide essential administrative support to Function Heads (FHs). Your responsibilities will include ensuring smooth communication, managing schedules, organizing meetings, and handling confidential arrangements.

Key Responsibilities:

• Deliver excellent secretarial support to FHs.
• Coordinate agendas and prepare essential documents.
• Handle expense claims and maintain office compliance standards.
• Manage travel arrangements and corporate hospitality events.
• Support multi-national liaison and communication.
• Manage ad hoc projects and administrative tasks.

Qualifications:

• Minimum of 10 years’ experience in office support, with 3+ years supporting CXO leaders.
• Strong organizational and analytical skills.
• Exceptional communication skills in both English and Arabic.
• Experience in a multi-national environment is preferred.

Make an impactful contribution at Visa and help us uplift everyone, everywhere.