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نوع العقدنوع العقددوام كامل
طبيعة الوظيفةطبيعة الوظيفةبالموقع
الموقعالموقعالرياض
About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do
  • Maintaining calendars, identifying conflicts and resolving promptly
  • Coordinating all meeting and travel arrangements
  • Setting-up conference calls, including contacting/notifying participants
  • Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
  • Assisting in research projects by efficiently conducting searches of the Intranet/Internet
  • Maintaining contact lists and input new business contacts into SalesForce CRM
  • Assisting with new client opportunities including initial input into SalesForce and running conflict checks
  • Capturing time and expenses within applicable FTI systems
  • Maintaining reconciliation of Amex statements as required by Executives
  • Assisting in prioritization of correspondence and phone messages
  • Completing requests for deliveries, faxes and couriers
  • Creating and maintaining paper and electronic files
  • Organising client and employee events as and when required
  • Assisting with client portal maintenance and assist with tender submissions
  • Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed
  • Proactive and initiates projects, accepting of new assignments and challenges
  • Manage multiple simultaneous projects and meet deadlines
  • Ability to work in fast-paced, deadline driven environment
  • Demonstrate excellent oral and written communication skills
  • Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
  • Perform all tasks with attention to detail and review for accuracy
  • Ability to maintain confidentiality
  • Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

متطلبات الوظيفة

  • تتطلب ٢-٥ سنوات خبرة

وظائف مشابهة

مساعد تنفيذي

📣 إعلانجديدة

سيمنس هيلثينيرز

دوام كامل
انضم إلينا في إحداث اختراقات في الرعاية الصحية
ندعوك للتقدم للحصول على وظيفة مساعد تنفيذي، حيث ستلعب دورًا حاسمًا في دعم فريق الإدارة لدينا وتعزيز كفاءتنا التشغيلية.

دورك:
  • المساعدة في إدارة الاتصالات مع الموظفين والموردين والعملاء.
  • إعداد العروض التقديمية للإدارة عند الحاجة.
  • دعم الإدارة في ترتيبات السفر، وحجوزات الفنادق، ومطالبات النفقات.
  • إدارة المهام السكرتارية والمكتبية بكفاءة.
  • تنسيق الاجتماعات والحفاظ على تقويم مرتب جيدًا للإدارة.
  • تحضير المواد للاجتماعات الإدارية والمساعدة في إعداد التقارير المالية.
  • الحفاظ على نظام الملفات الداخلي لمكتب الإدارة.
  • التعامل مع مهام متعددة بفعالية والعمل تحت الضغط مع ضمان السرية والمهنية.
  • إدارة تقويم المدير المالي لتحديد الأولويات والالتزامات والمواعيد النهائية.
  • القيام بمهام خاصة كما هو موجه من قبل المدير المالي.

خبرتك ومؤهلاتك:
  • درجة بكاليوس في إدارة الأعمال أو مجال ذي صلة.
  • جنسية سعودية.
  • 59 سنوات من الخبرة في دور مشابه، تحديدًا كمساعد تنفيذي.
  • إتقان ممتاز للغة الإنجليزية (كتابةً وتحدثًا).
  • مهارات تقنية وشخصية قوية مع القدرة على التواصل بفعالية على مستوى الإدارة العليا.
  • قادر على إدارة التغيير والحفاظ على معايير عالية من الاحترافية.
  • موجهة تفصيليًا وكفء في خلق بيئة مكتبية سلسة.

معلومات عنا:
في سيمنس هيلثينيرز، نحن فريق عالمي مكرس لدفع الحدود في تكنولوجيا الطب لتحسين رعاية المرضى. انضم إلينا في إنشاء حلول صحية مبتكرة للجميع، في كل مكان.

breifcase2-5 سنة

locationالرياض

منذ 12 ساعة تقريباً

مساعد تنفيذي

📣 إعلان

نكتيرا

دوام كامل
Join NextEra as an Executive Assistant to the CEO!
NextEra is seeking a dynamic Executive Assistant to support our Chief Executive Officer and drive strategic coordination across the organization. This pivotal role enhances executive productivity, strengthens stakeholder communication, and ensures seamless execution of high-priority initiatives.

Position Objective
To provide high-level administrative, strategic, and operational support to the Chief Executive Officer, enabling optimal use of the CEO’s time and focus on organizational priorities. The Executive Assistant serves as a trusted partner, ensuring seamless coordination of executive activities, effective communication with stakeholders, and efficient execution of key initiatives. This role is critical in enhancing the CEO’s productivity, decision-making, and leadership impact across the organization.

Key Responsibilities
  • Schedule Management: Organize and coordinate the CEO’s daily calendar including meetings, appointments, and travel.
  • Communication Handling: Manage internal and external communications, respond to correspondence on behalf of the CEO.
  • Document Preparation: Draft and distribute reports, memos, letters, and other documents.
  • File Maintenance: Maintain both electronic and paper records for the Executive team.
  • Confidentiality: Handle sensitive information with discretion and professionalism.
  • Stakeholder Coordination: Communicate effectively with internal departments and external partners.
  • Event Planning: Organize events and conferences as needed.
  • Administrative Support: Answer calls, manage inquiries, and provide general support to the CEO.

Qualifications
  • Bachelor’s degree in business administration, Communications, or a related field.
  • Minimum 7+ years of experience supporting C-level executives.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and collaboration tools.
  • Arabic language proficiency preferred (for KSA-based roles).
  • Experience working in fast-paced, multinational environments.

Why Join NextEra?
At NextEra, we embrace diversity, inclusion, and innovation. We’re proud to be an Equal Opportunity Employer, committed to fair and respectful hiring practices aligned with the values of the Kingdom of Saudi Arabia. We offer a culture of integrity and creativity, along with support for personal and professional growth. Join us to explore bold possibilities, thrive in a dynamic environment, and reach new heights in your career.

breifcase2-5 سنة

locationالرياض

منذ 22 يوم

مساعد تنفيذي

📣 إعلان

تصميم عمق

دوام كامل
Job Title: Executive Assistant

Join Umq Design, a professional design company, as an Executive Assistant. This role is vital in ensuring efficient operations of the executive's schedule and requires proactive management of various administrative tasks.

Key Responsibilities:
  • Calendar Management: Organizing and managing the executive's schedule, ensuring effective use of time by prioritizing tasks and managing conflicts.
  • Communication: Acting as the primary point of contact, screening and managing incoming calls, emails, and drafting correspondence.
  • Travel Arrangements: Coordinating logistics for travel, including bookings and itineraries.
  • Meeting Support: Preparing materials and taking notes in meetings, along with following up on action items.
  • Document Preparation: Drafting, formatting, and proofreading various documents.
  • Database Management: Maintaining organized files and databases for easy access to information.
  • Confidentiality and Discretion: Handling sensitive information with care.
  • Office Administration: Overseeing office operations and managing supplies.
  • Relationship Management: Building positive relationships on behalf of the executive.
  • Problem Solving: Addressing challenges proactively and making independent decisions as needed.
  • Special Projects: Assisting with special projects and organizational goals.
  • Time and Expense Management: Tracking expenses in line with company policies.

Qualifications and Skills:
  • Fluent in English (writing, reading, and speaking).
  • Strong organizational and time-management skills.
  • Excellent communication abilities in both English and Arabic.
  • Proficiency in Microsoft Office Suite.
  • High professionalism and adaptability.
  • Experience in a similar administrative role is preferred.

breifcase2-5 سنة

locationالرياض

منذ 22 يوم

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