Administrative Assistant

Join Batterjee Medical College as an Administrative Assistant!
In this role, you will provide comprehensive administrative and clerical support to the Quality Department, ensuring smooth daily operations and effective coordination of quality assurance and accreditation activities.

Key Responsibilities:

• Administrative Support:
  • Manage daily office operations of the Quality Department.
  • Prepare correspondence, memos, reports, and meeting agendas.
  • Maintain accurate filing systems (physical and electronic).
• Documentation & Reporting:
  • Assist in preparing documents for accreditation, audits, and regulatory reviews.
  • Ensure timely collection, organization, and archiving of quality-related data and reports.
  • Track deadlines and follow up on pending tasks and submissions.
• Coordination & Communication:
  • Schedule and coordinate meetings, workshops, and training sessions for faculty and staff.
  • Record and distribute meeting minutes and follow-up action points.
  • Serve as a contact point for communication between the Quality Department and other departments.
• Quality & Accreditation Support:
  • Support the preparation and maintenance of accreditation files (local and international).
  • Assist with data entry, analysis, and preparation of quality performance indicators.
  • Coordinate surveys, feedback forms, and student/staff evaluations.
• Other Duties:
  • Handle confidential information with discretion.
  • Provide logistical support for internal and external quality-related events.
  • Perform any additional tasks assigned by the Quality Manager/Director.

Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or related field (preferred). Diploma in Office Administration or relevant field (acceptable with experience).
• Experience: 2–3 years of experience in an administrative or office support role, preferably in higher education, healthcare, or quality assurance departments.
• Skills & Competencies: Strong organizational and time-management skills, proficiency in MS Office, good written and verbal communication skills (Arabic & English preferred), ability to work under pressure, attention to detail, and ability to work in a team.

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