Coordination Assistant📣 Job Ad

About Fulkrum

Fulkrum is a global provider of inspection, expediting, auditing, and technical staffing services, delivering solutions to the energy, engineering, and construction industries. With over 14 years of operation, the company is headquartered in the UK and maintains a presence across six continents, serving more than 300 clients worldwide. Fulkrum has received recognition including the King's Award for Enterprise in International Trade (2023) and the People, Culture & Optimisation category at the EIC North & Central America Regional Awards (2025).

The Role: Coordination Assistant

Fulkrum's Al Khobar office is seeking a Coordination Assistant to join its team. This contract role involves directly supporting the regional coordination team with administrative and coordination matters within a varied and fast-paced environment.

Key Responsibilities

• Support the Coordination team with administrative and coordination tasks.
• Handle internal and external office enquiries efficiently.
• Regularly update the database with client and inspector data and reports.
• Conduct research on behalf of managers as needed.
• Source candidates in line with client requirements.
• Prepare and manage client timesheets for quality control.
• Review and approve inspectors’ invoices in a timely manner.
• Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.
• Contact Technical Personnel for up-to-date certificates and CVs.
• Format inspector CVs to maintain professional standards.
• Book meetings for managers and colleagues, ensuring smooth scheduling.
• Manage incoming calls and draft correspondence.
• Take minutes during meetings and handle various day-to-day administrative tasks.
• Plan and arrange social events and team-building activities with local managers.
• Support the Accounts team with Accounts Payable and Accounts Receivable enquiries.

Candidate Profile

The ideal candidate will be a highly motivated and driven individual. This role requires demonstrated expertise in administration and coordination, with the ability to manage diverse tasks effectively within a dynamic work setting.

Work Environment

At Fulkrum, the Coordination Assistant will operate within a supportive and collaborative environment as part of a high-performing team. The position offers opportunities for skill enhancement and professional development, contributing to the company's growth in the global business sector.

Location and Contract Type

This is a contract position based in Al Khobar, Eastern Region.