Executive Secretary📣 Job Ad

About the Company

This role is with a premier contracting organization, operating as part of an established international group founded in 1977. The group provides comprehensive services across various sectors including General Contracting, Heavy Equipment Rental, Local Staffing & Outsourcing, Overseas Recruitment, Project Support, and Oilfield Supplies. Taj HR is facilitating the recruitment for this full-time position.

Role Overview

The Executive Secretary will be responsible for managing the executive office of the Vice President (VP), handling all secretarial and administrative needs. This position is based in Dammam, Eastern, Saudi Arabia. The primary objective of this role is to ensure that all office affairs are managed with the highest levels of efficiency, timeliness, and confidentiality, directly contributing to overall leadership productivity.

Key Responsibilities

• Maintain the VP’s calendar, including planning appointments, scheduling meetings, and coordinating all travel arrangements.
• Receive and screen incoming calls, and manage/prioritize emails, packages, and official correspondence.
• Handle confidential documents and information, ensuring strict security protocols and discretion are maintained.
• Prepare presentations, draft assigned reports, attend high-level meetings to accurately take minutes, and follow up on VP-signed documents and action items.
• Assist with office and financial administration tasks, such as preparing invoices, managing financial documents, supporting timekeeping, and monitoring cost-effective office supplies.
• Maintain organized electronic and paper records to ensure easy accessibility and efficient retrieval.

Required Qualifications

• At least 2 years of proven experience as an Executive Secretary, Executive Assistant, in a customer-facing role, or a similar administrative capacity.
• Must have previous experience working with Training Institutes, Colleges, or Higher Education Institutions.
• Experience within Oil & Gas or EPC companies, or within the GCC region, is considered an advantage.

Work Environment

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia. The role operates within a professional corporate environment, requiring a high degree of organizational skill and discretion.

Application Information

Candidates who meet the specified requirements and are interested in contributing to a leading contracting organization are encouraged to apply. Further details regarding the application process will be provided upon inquiry.