Tender & Quotation Specialist📣 Job Ad

About the Role

Hitachi Energy is seeking a proactive and detail-oriented Tender & Quotation Specialist to join its team in Dammam, Eastern Province, Saudi Arabia. This full-time role is essential for developing competitive bids and quotations that align with customer specifications and market demands, aiming to ensure market competitiveness and maintain high profit margins. The specialist will play a key role in managing the balance between Hitachi's various units and its customers within their area of responsibility.

This position offers an opportunity to contribute to significant projects by formulating comprehensive bids and estimates. The role involves ensuring that all technical, financial, and project management aspects of bids are meticulously prepared, documented, and presented accurately and on time, upholding Hitachi Energy's core values of safety and integrity.

Key Responsibilities

• Formulate competitive bids, estimates, and quotations by considering the optimal product mix and appropriate technical and commercial factors for each situation.
• Ensure tenders are thoroughly documented in a timely manner with the necessary level of detail, including complete and accurate costings.
• Manage the preparation of all technical aspects of bids, including defining the most suitable technology and product types.
• Oversee the financial aspects of bids, such as creating total price sheets and conducting cash flow analyses.
• Quantify engineering and commissioning hours where necessary for bid, estimate, or quotation preparation.
• Provide inputs for editing activities on time and in accordance with established quality procedures, aligning with bid/estimate/quotation planning.
• Manage external services required for bid and estimation preparation, such as translations and governmental approvals.
• Collect and archive all documentation related to offers and orders, and record all assumptions and decisions made during the development process.
• Regularly report on the status of bids, estimates, and quotations using defined tools.
• Collect and analyze reasons for tenders being lost and won to identify areas for improvement.
• Identify potential risks within bids, quotations, estimates, and related contract agreements across customers and channels.
• Provide information and participate in the Risk Review process in accordance with Hitachi Energy's policies.
• Establish and maintain effective customer relationships to thoroughly understand their needs and ensure a positive customer experience throughout the sales process.
• Provide necessary technical support to Sales Managers during technical meetings with customers.
• Ensure compliance with all applicable external and internal regulations, procedures, and guidelines.
• Uphold Hitachi Energy's core values of safety and integrity by taking responsibility for actions and caring for colleagues and the business.

Qualifications and Requirements

• Bachelor's degree in Electrical Engineering.
• A minimum of 4-5 years of relevant experience within the local unit.
• Demonstrated cross-functional understanding of business processes within the local unit.
• Proven experience in the Electrical substation field, covering all its aspects.
• Strong delivery focus, ensuring effective solutions that drive business value.
• Experience in representing the interests and requirements of the business.
• Ability to generate new ideas and challenge the status quo.
• Well-connected with the local management team.

Required Skills

• Electrical Engineering expertise.
• Proficiency in the Electrical substation field.
• Strong interpersonal and communication skills.
• Proficiency in both spoken and written English and Arabic languages.

Work Environment and Experience

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia. The role requires 2-5 years of experience in a similar capacity.