Administrative Manger

Position: Administration Manager
Location: Jeddah, KSA

About the Role
Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced Administration Manager to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.

Key Responsibilities

• Strategy & Governance: Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
• Facilities & Workplace Management: Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
• Hospitality & Guest Services: Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
• Travel & Logistics: Manage travel bookings, visas, immigration compliance, and transportation logistics.
• Fleet & Driver Management: Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
• Records & Compliance: Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
• Vendor & Cost Management: Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
• Employee & Guest Experience: Lead workplace experience initiatives and support onboarding and employee services.
• Systems & Reporting: Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
• Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.

Requirements

• 10+ years of progressive experience in administration management, preferably within large-scale hospitality-driven environments.
• Proven experience in facilities operations, vendor management, and government relations in KSA.
• Bachelor’s degree in Business Administration, Hospitality Management, or related field (Master’s degree preferred).
• Proficiency in CMMS, asset management systems, and workplace technology solutions.
• Exceptional leadership, communication, and stakeholder engagement skills.

Core Competencies

• Hospitality & Guest Service Excellence
• Strategic Planning & Execution
• Vendor & Contract Negotiation
• Regulatory & Compliance Expertise
• Facilities & Workplace Optimization
• Analytical & Problem-Solving Skills
• Employee Service Orientation
• Leadership & Team Development

Join Baraka for Real Estate Development & Investment Co. as a Financial Reporting Accountant!

We are a forward-thinking Saudi company based in Jeddah, specializing in developing mixed-use real estate projects. Our mission is to redefine urban living through innovative design and sustainable development, contributing to Saudi Arabia’s Vision 2030 goals.

Job Summary:
You will be responsible for maintaining the integrity of financial records, preparing accurate monthly and annual financial statements, ensuring compliance with IFRS and Saudi regulatory requirements, and managing audit and tax obligations.

Key Responsibilities:

• Prepare and review monthly, quarterly, and annual financial statements (Balance Sheet, P&L, Cash Flow).
• Lead the month-end and year-end closing process, including posting accruals and adjusting journal entries.
• Maintain and review the general ledger and chart of accounts within Matrix ERP.
• Coordinate and prepare all documentation required for external audits.
• Develop and implement internal controls and accounting policies to maintain accuracy and compliance.
• Ensure accounting processes adhere to IFRS and SOCPA standards.
• Prepare and file accurate monthly/quarterly VAT returns through the ZATCA e-services portal.
• Develop and implement an annual internal audit plan to assess financial, operational, and compliance risks.
• Prepare corporate financial statements for management review.

Qualifications & Skills:

• Bachelor’s Degree in Accounting or Finance; professional certification (SOCPA/CPA).
• 5+ years of experience in financial reporting and compliance roles, preferably in real estate.
• Proficient in Matrix ERP and Microsoft Excel.
• Strong knowledge of IFRS, ZATCA regulations, and local tax law.
• High attention to accuracy, integrity, and confidentiality.

Join our team as a Salesperson! In this full-time, on-site position located in Jeddah, you will play a pivotal role in driving our sales initiatives.

Company Overview: Technical Experts for Operation and Maintenance Co. is dedicated to delivering innovative solutions in operation and maintenance services. Aligned with Saudi Arabia's Vision 2030, we emphasize the importance of utilizing local talent and enhancing service quality through the integration of global expertise.

Role Responsibilities:

• Identify and approach potential clients to promote our services.
• Build and maintain long-term client relationships.
• Conduct market research to stay informed on industry trends.
• Prepare impactful sales presentations and negotiate contracts.
• Maintain accurate client records and meet sales targets.
• Collaborate with various teams to ensure customer satisfaction and enhance service delivery.

Qualifications:

• Strong skills in sales, negotiation, and client relationship management.
• Excellent market research, communication, and presentation abilities.
• Able to work independently while striving to meet targets and contribute to team objectives.
• Previous experience in operation and maintenance services is advantageous.
• Fluency in both English and Arabic is required.
• Bachelor's degree in Marketing desirable.