Secretary📣 Job Ad

We need a secretary that speaks fluent Chinese, Turkish, Arabic, and English

Join our esteemed team at The Grandeur as a Secretary!
As a vital member of our executive office, you will provide high-level administrative and organizational support to the Chief Executive Officer (CEO). Your role is essential in ensuring the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines and ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Requirements:

• Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English, Arabic, and French.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.
• Willingness to undertake business travel to various locations, as necessary.

Hassad Contracting Company announces the availability of an administrative secretary position for Saudi female citizens in Jeddah.
We are looking for a candidate capable of managing multiple tasks within a dynamic work environment. She will be responsible for organizing communications, managing appointments, and providing general administrative support.

• Main Tasks:
• Managing communications: answering and directing phone calls, managing emails, and receiving visitors.
• Organizing meetings and agendas: scheduling and organizing meetings and taking notes.
• File management and archiving: organizing documents and preparing necessary paperwork.
• Office tasks: handling office equipment, and preparing reports and official correspondence.
• Additional Responsibilities:
• Coordinating between departments and documenting administrative tasks.
• Contributing to improving administrative processes.
• Required Skills:
• Strong communication skills, professional writing, and customer interaction.
• Proficiency in Microsoft Office programs and digital tools.
• Ability to solve problems and multitask.

We offer: A work environment that facilitates professional development for clients, and we are looking for someone who maintains professional discipline and adheres to work schedules.