Secretary

Join our esteemed team at The Grandeur as a Secretary!
As a vital member of our executive office, you will provide high-level administrative and organizational support to the Chief Executive Officer (CEO). Your role is essential in ensuring the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines and ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Requirements:

• Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English, Arabic, and French.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.
• Willingness to undertake business travel to various locations, as necessary.

Join Ithra Design as an Administrative Secretary
We are looking for a highly organized, professional, and proactive Secretary/Administrative Assistant to support our CEO and design teams in day-to-day operations.

Key Responsibilities:

• Administrative & Executive Support:
  • Manage schedules, meetings, and agendas.
  • Handle confidential documents with discretion.
  • Maintain organized filing systems.
• Communication & Coordination:
  • Serve as first point of contact for client inquiries.
  • Coordinate between different teams and ensure timely follow-ups.
• Project Support:
  • Assist in preparing project documents, presentations, and proposals.
  • Track project timelines and deliverables.
• Office Management:
  • Manage office supplies and coordinate maintenance with vendors.
  • Ensure an aesthetically pleasing workspace.
• Document Control:
  • Create structured filing systems for design projects.
  • Track revisions of architectural drawings.

Requirements:

• 2–4 years in administration or secretarial work.
• Excellent communication skills in Arabic & English.
• Strong organizational skills and attention to detail.
• Proficient in MS Office and cloud-based systems.

Role Overview: We are seeking a dedicated Secretary to join our team at Al Rehab Perfumes. In this role, you will play a crucial part in ensuring smooth office operations through effective administrative support.

Key Responsibilities:

• Manage correspondence including emails, calls, and messages.
• Schedule appointments, meetings, and maintain calendars for the management team.
• Prepare and organize documents, reports, and files efficiently.
• Take meeting minutes and distribute them accurately.
• Handle office supplies, equipment, and general office coordination.
• Assist management with various administrative tasks as needed.
• Maintain records and ensure confidentiality of sensitive information.
• Welcome visitors and provide basic customer support.

Requirements: The ideal candidate should possess excellent organizational skills, be detail-oriented, and have strong communication abilities to effectively assist in the daily operations of the office.