Secretary📣 Job Ad

in The Grandeur

20 days ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

Join our esteemed team at The Grandeur as a Secretary!
As a vital member of our executive office, you will provide high-level administrative and organizational support to the Chief Executive Officer (CEO). Your role is essential in ensuring the smooth and efficient management of the executive office.

Key Responsibilities:

Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
Screen incoming calls, emails, and requests; prioritize and handle them professionally.
Organize and attend meetings, take minutes, and ensure follow-up on action items.
Maintain confidentiality and handle sensitive information with discretion.
Coordinate communication between the CEO and other departments or external partners.
Assist in the preparation of board meetings, reports, and executive-level events.
Maintain files and records in an organized and accessible manner.
Track deadlines and ensure the CEO is informed and well-prepared at all times.
Handle other administrative duties and special projects as assigned by the CEO.

Requirements:

Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
Excellent verbal and written communication skills in English, Arabic, and French.
Strong organizational, time management, and problem-solving skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
High level of professionalism and integrity.
Ability to work under pressure.
Willingness to undertake business travel to various locations, as necessary.