Secretary📣 Job Ad

Join Ithra Design as an Administrative Secretary
We are looking for a highly organized, professional, and proactive Secretary/Administrative Assistant to support our CEO and design teams in day-to-day operations.

Key Responsibilities:

• Administrative & Executive Support:
  • Manage schedules, meetings, and agendas.
  • Handle confidential documents with discretion.
  • Maintain organized filing systems.
• Communication & Coordination:
  • Serve as first point of contact for client inquiries.
  • Coordinate between different teams and ensure timely follow-ups.
• Project Support:
  • Assist in preparing project documents, presentations, and proposals.
  • Track project timelines and deliverables.
• Office Management:
  • Manage office supplies and coordinate maintenance with vendors.
  • Ensure an aesthetically pleasing workspace.
• Document Control:
  • Create structured filing systems for design projects.
  • Track revisions of architectural drawings.

Requirements:

• 2–4 years in administration or secretarial work.
• Excellent communication skills in Arabic & English.
• Strong organizational skills and attention to detail.
• Proficient in MS Office and cloud-based systems.

Role Overview: We are seeking a dedicated Secretary to join our team at Al Rehab Perfumes. In this role, you will play a crucial part in ensuring smooth office operations through effective administrative support.

Key Responsibilities:

• Manage correspondence including emails, calls, and messages.
• Schedule appointments, meetings, and maintain calendars for the management team.
• Prepare and organize documents, reports, and files efficiently.
• Take meeting minutes and distribute them accurately.
• Handle office supplies, equipment, and general office coordination.
• Assist management with various administrative tasks as needed.
• Maintain records and ensure confidentiality of sensitive information.
• Welcome visitors and provide basic customer support.

Requirements: The ideal candidate should possess excellent organizational skills, be detail-oriented, and have strong communication abilities to effectively assist in the daily operations of the office.

Join Nawabegh Law Firm as a Secretary with Marketing Experience!

We are seeking a proactive and organized Secretary who will play an essential role in our firm by supporting daily administrative tasks along with marketing efforts. Located in Makkah, this position is crucial for our operational and strategic initiatives.

Responsibilities:

• Manage correspondence, schedule meetings, and follow up on daily administrative tasks.
• Prepare reports, organize documents, and maintain records.
• Coordinate with internal teams and clients.
• Support the marketing team in content preparation and scheduling posts.
• Manage social media accounts and follow up on advertising campaigns.
• Handle customer calls and inquiries professionally.

Qualifications & Requirements:

• Minimum of 1 year experience in secretarial work with experience in marketing or account management.
• Proficiency in Microsoft Office.
• Strong communication and time management skills.
• Ability to work under pressure and as part of a team.
• English language proficiency is an advantage.

Join us at Nawabegh Law Firm, where we uphold the highest standards of professionalism and integrity in delivering expert legal services.