Executive Secretary Saudi Talent📣 Job Ad

About the Executive Secretary Role

Rotana Hotels is seeking a dedicated Executive Secretary to provide comprehensive administrative and secretarial support to the General Manager in Makkah. This full-time position requires an individual with strong communication skills and a commitment to delivering high service standards.

Key Responsibilities

• Ensure all outgoing correspondence is accurately typed, proofread, and dispatched to a high standard.
• Compose and prepare routine correspondence, and provide simple interpretations of documents or correspondence upon request.
• Review and prioritize incoming mail before forwarding it to the General Manager.
• Action routine standardized correspondence and inform the General Manager of actions taken.
• Maintain an updated calendar to manage appointment and meeting schedules effectively.
• Establish and maintain filing systems, records, and databases of business contacts, and follow up on pending items.
• Draft letters on behalf of the General Manager.
• Attend meetings, record minutes, distribute them, and follow up on assigned action items.
• Organize travel arrangements and external business trips for the General Manager.

Qualifications and Experience

• A college diploma in secretarial training is required.
• Relevant previous experience in a secretarial role is necessary.
• Fluency in both written and spoken English is essential.

Required Skills and Competencies

• Ability to take accurate notes during meetings to prepare event records.
• Computer literacy and proficient typing skills are highly regarded.
• A courteous demeanor, ability to work with minimal supervision, and discretion in handling confidential matters.
• Proactive and observant with an approachable character.
• Capacity to perform effectively under pressure in a fast-paced environment.
• Strong teamwork skills with a focus on quality.
• Understanding of hotel operations.
• Adaptability, customer focus, and drive for results.
• Effective communication, planning, and supervisory abilities.

Work Environment

This is a full-time position based in Makkah, Makkah Province. The role involves supporting the General Manager and requires working effectively within a dynamic hotel environment.