Receptionist📣 Job Ad

Receptionist required to work in a prestigious institution, with a decent appearance, excellent communication skills, and proficiency in both Arabic and English. Responsible for welcoming guests and visitors, directing them, answering phone calls and forwarding them to the relevant departments, organizing appointments, and managing incoming and outgoing mail.

Main responsibilities:

• Welcoming guests and visitors in a professional manner

• Managing the phone system and transferring calls

• Organizing and scheduling appointments and meetings

• Handling emails and correspondence

• Maintaining the cleanliness and organization of the reception area

• Recording visitor data and issuing the necessary permits

• Coordinating with different departments to facilitate the work of guests

• Receiving and Storing Materials: Accept goods from suppliers, match them with invoices, and log them into the system.
• Inventory Management: Organize and arrange materials within the warehouse, ensuring appropriate storage conditions to maintain quality.
• Material Delivery: Prepare material requests for employees or repair workshops, ensuring they meet the orders.
• Record Keeping: Maintain accurate logs of receiving and dispensing activities, updating them regularly.
• Inventory Monitoring: Track inventory levels, check for necessary quantities, and inform relevant parties when needed.
• Maintenance: Monitor stored materials for damage or spoilage, taking necessary actions to ensure quality.
• Participating in Inventory Counts: Assist in regular inventory counts and verify stock accuracy.
• Ensuring Safety: Comply with safety standards in the warehouse, providing a safe work environment for employees.
• Adherence to Procedures: Follow established warehouse procedures, such as preparing dispensing requests and providing regular reports.