Administrative Assistant

About the Administrative Assistant Role

UCC Holding is seeking an Administrative Assistant to join our team in Riyadh, Saudi Arabia. This full-time role is essential for ensuring the smooth and efficient day-to-day operations of administrative activities, providing effective support to senior management and the wider team.

Key Responsibilities

• Supervise the day-to-day operations of the department and administrative staff, ensuring tasks are completed efficiently and accurately.
• Provide general administrative and clerical support, including handling phone calls, correspondence, and routine inquiries.
• Manage office supplies, stationery, and equipment, ensuring the office is adequately stocked and all equipment is properly maintained.
• Plan, coordinate, and support office activities and events, including meetings, conferences, interviews, orientations, and training sessions.

Executive and Leadership Support

• Provide administrative support to executives, business leaders, and other senior management members.
• Coordinate meeting and teleconference arrangements, including preparing agendas, recording and distributing minutes, and following up on action items.
• Support the Executive Team and Leadership with the preparation and coordination of annual leadership meetings, strategic planning sessions, business meetings, and other key events.

Documentation and Compliance

• Prepare, review, and distribute weekly leadership reports, monthly updates, and other management-related communications in a timely and accurate manner.
• Prepare and edit correspondence, reports, presentations, communications, and other business documents.
• Maintain and update company policy and procedure manuals and support internal self-audit activities in line with management requirements.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and assist with incident reporting and resolution in accordance with company and IMS policies.

Onboarding and Professional Conduct

• Coordinate and support the onboarding and orientation of new employees, including training arrangements and preparation of relevant materials.
• Ensure confidentiality, accuracy, and professionalism when handling sensitive information and administrative matters.

Experience Required

Candidates should possess 8 years of experience in an administrative support role.