Administrative Assistant📣 Job Ad

About the Role

SNC-Lavalin Fayez Engineering is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support. This full-time position is based in Riyadh, Saudi Arabia, and will support a major site supervision consultancy project. The role involves coordinating daily administrative activities, maintaining project documentation, and managing correspondence to ensure efficient office operations and effective communication among stakeholders.

Key Responsibilities

• Provide day-to-day administrative support to the Project Director, Resident Engineer, and project management team.
• Manage incoming and outgoing correspondence, including emails, letters, memos, and project communications.
• Maintain and organize project files, records, reports, and documentation in accordance with project procedures.
• Coordinate meetings, workshops, and project reviews, including scheduling, invitations, agenda preparation, and meeting minutes.
• Maintain calendars and arrange appointments, travel, and accommodation for project personnel as required.
• Prepare, format, and distribute reports, presentations, letters, and other project documents.
• Ensure proper document filing and record management, both electronic and hard copy.
• Assist in tracking project submissions, approvals, and action items to ensure timely follow-up.
• Support document control and project administration teams in maintaining accurate records.
• Coordinate office logistics, supplies, equipment, and administrative requirements.
• Handle confidential information and project documentation with a high level of discretion.
• Support the preparation of monthly reports, dashboards, and management presentations.
• Coordinate with internal departments, clients, contractors, and external stakeholders regarding administrative matters.
• Support project closeout activities, documentation archiving, and record retention processes.

Qualifications and Experience

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum of 5+ years of administrative experience, preferably within engineering consultancy, construction, or project management environments.
• Experience working on large-scale construction, building, hospitality, or infrastructure projects is preferred.
• Previous experience in Saudi Arabia or the GCC region is preferred.

Required Skills

• Strong organizational and document management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience using document management systems and project collaboration platforms is an advantage.
• Ability to prioritize multiple tasks and work effectively in a fast-paced project environment.
• Strong attention to detail and accuracy in managing records and documentation.
• Professional demeanor with excellent interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.

About SNC-Lavalin Fayez Engineering

SNC-Lavalin Fayez Engineering is part of AtkinsRéalis, a world-class engineering services and nuclear organization. AtkinsRéalis connects people, data, and technology to transform global infrastructure and energy systems. The company is committed to leading clients across various end markets to engineer a better future for the planet and its people, working with industry partners, clients, and a global team of consultants, designers, engineers, and project managers.