CEO Office Manager

About the Role

EjadTech is seeking a CEO Office Manager to oversee the daily administrative operations of the CEO Office in Riyadh, Saudi Arabia. This full-time role involves managing schedules, correspondence, and meetings, ensuring effective communication with internal departments and external stakeholders. The position requires 2-5 years of relevant experience.

Key Responsibilities

• Manage and organize the daily administrative operations of the CEO Office.
• Organize the CEO's calendar, appointments, meetings, and business visits.
• Handle incoming and outgoing correspondence, emails, and official documents.
• Maintain organized records, files, and documentation.
• Ensure smooth coordination between the CEO Office and other departments.
• Draft professional emails, official letters, and business correspondence in Arabic and English.
• Review and proofread documents for accuracy, clarity, and proper language.
• Coordinate communication with internal departments, clients, and external stakeholders.
• Handle confidential information with professionalism and discretion.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, minutes, and required documents.
• Follow up on meeting recommendations and assigned action items.
• Arrange business visits and coordinate meeting logistics.
• Assist in organizing official visits and receiving guests.
• Prepare reports, summaries, and administrative documents as required.
• Develop professional PowerPoint presentations for meetings and management.
• Collect and organize information in coordination with different departments.
• Support the CEO in preparing meeting materials and presentations.
• Follow up with relevant departments on requests and tasks assigned by the CEO.
• Track pending matters and provide regular status updates.
• Coordinate with relevant teams to ensure timely completion of administrative tasks.
• Provide general administrative and organizational support to the CEO.

Qualifications and Requirements

• 2-5 years of experience in a similar administrative or office management role.
• Strong organizational and communication skills.
• Excellent proficiency in both Arabic and English.
• Ability to manage multiple tasks efficiently.
• Demonstrated ability to maintain confidentiality and professionalism.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, within the CEO's office at EjadTech.