Contract Lead📣 Job Ad

About the Role

Initial Facilities Management is seeking an experienced Contract Lead to join its team in Riyadh, Saudi Arabia. This full-time position is responsible for overseeing all aspects of contract management, ensuring compliance, and driving successful contract execution. The role requires a strong understanding of contractual obligations, risk assessment, and performance monitoring to support the company's strategic objectives.

The Contract Lead will manage the entire lifecycle of contracts, from negotiation and drafting to execution and reporting. This role is vital for maintaining effective relationships with clients, third parties, and vendors, ensuring all contractual agreements align with company goals and regulatory requirements.

Key Responsibilities

• Oversee all contract management matters and activities, ensuring efficient and effective contract administration.
• Establish and maintain continuous contract reporting standards, including performance, general, operational, and financial reporting.
• Define key control points for contractual aspects and establish progress measures for day-to-day contract administration.
• Discuss, draft, review, and negotiate the terms of business contracts with clients and FMMA.
• Collaborate with third parties to ensure a clear understanding of their roles and responsibilities within contractual agreements.
• Maintain the Total Facilities Management (TFM) service delivery plan and track the status of contractual deliverables.
• Supervise contract execution to ensure strict compliance with regulatory guidelines.
• Ensure all contract documentation is up-to-date and that the contracted scope of work is being delivered as specified.
• Develop a thorough understanding of the scope of work and the company's obligations towards client requirements.
• Effectively handle any contractual disputes that may arise.
• Manage monthly invoice submittals in coordination with the Finance department and secure client approvals.
• Coordinate with the Finance department to ensure accurate billing and timely collection of contractual revenues.
• Ensure all contracts align with corporate goals and objectives.
• Identify potential improvements to existing policies and procedures related to contract management.
• Maintain a tracker of submitted invoices and their status for clients and sub-contractors.
• Stay informed about changes to relevant rules and regulations impacting contract management.
• Develop and maintain strong relationships with independent contractors, vendors, suppliers, and customers.
• Study contract requirements, duties, and obligations to ensure alignment with company goals and industry regulations.
• Maintain, update, and improve contractual records in accordance with regulatory requirements.
• Analyze all contract requirements and provisions, including terms and conditions, to ensure compliance with all laws, regulations, company policies, and procedures.
• Analyze contract risks to the business and implement mitigation strategies.
• Ensure business goals are accomplished through effective contract implementation.
• Negotiate and oversee leasing agreements.
• Conduct weekly audits to review overall performance and implement enhancement plans with other departments.
• Conduct monthly Performance Management System (PMS) analysis with the performance department.
• Fulfill all listed contractual responsibilities and requirements, including additional tasks assigned by management within the scope of expertise.
• Deliver all contractual deliverables and reporting within agreed timelines.
• Provide training to department leads on contractual deliverables and identified gaps.
• Provide monthly gap analysis reports with required action plans.
• Be available and responsive to any requests or inquiries related to the area of expertise and undertake any task related to the role and responsibilities.

Qualifications and Requirements

• Bachelor's Degree in an Engineering field.
• A minimum of 10 to 15 years of relevant experience in a similar role.
• Good command of English.
• Ideally, knowledge of Arabic.

Required Skills

• Contract Management
• Contract Reporting
• Contract Negotiation
• Contract Administration
• Compliance Management
• Risk Analysis
• Leasing Agreements
• Performance Analysis
• Gap Analysis
• Strong Negotiation Skills

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within Initial Facilities Management.