Executive Assistant QHC📣 Job Ad

About the Executive Assistant Role at Qiddiya

The Executive Assistant QHC provides high-level executive, operational, and coordination support to senior leadership at Qiddiya | القدية. This full-time role, based in Riyadh, Saudi Arabia, is designed to ensure the seamless execution of strategic priorities. The Executive Assistant acts as a central coordination hub across various departments, facilitating alignment, follow-through, and effective communication within the organization.

Key Responsibilities

• Manage complex and dynamic calendars, ensuring prioritization of strategic initiatives, leadership engagements, and governance requirements.
• Anticipate scheduling conflicts and proactively resolve them to optimize leadership time utilization.
• Prepare high-quality briefing materials, including background notes, summaries, presentations, and decision-support documents.
• Track the execution of leadership priorities and cross-functional initiatives.
• Maintain structured trackers and dashboards to monitor progress, deadlines, and accountability.
• Follow up with internal stakeholders to ensure timely delivery and escalate delays where necessary.
• Coordinate executive committees, steering committees, and governance forums.
• Prepare agendas aligned with business priorities and decision requirements.
• Document key decisions, risks, and action items, ensuring full traceability and closure.
• Act as the primary coordination point between leadership and internal/external stakeholders.
• Draft executive communications, reports, and official correspondence.
• Handle confidential and sensitive information with professionalism and discretion.
• Maintain structured documentation, filing systems, and records.
• Coordinate logistics for executive meetings, events, and external engagements.
• Continuously improve administrative and coordination processes.

Performance Expectations

• Ensure optimal utilization of executive time through effective scheduling and prioritization.
• Maintain a high completion rate of action items within agreed timelines.
• Deliver high-quality executive materials with minimal rework.
• Demonstrate proactive stakeholder coordination and responsiveness.
• Ensure governance meetings are structured, documented, and tracked to closure.

Qualifications and Experience

Candidates for this role should possess a strong background in executive support and coordination. The position requires:

• A minimum of 5 to 10 years of relevant experience in an executive assistant or similar high-level support role.
• Demonstrated ability to manage complex schedules and strategic initiatives effectively.
• Proven experience in preparing high-quality executive communications and documentation.
• Strong organizational skills with an emphasis on process improvement and operational excellence.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, supporting the senior leadership of Qiddiya. The role operates within a dynamic environment focused on strategic execution and cross-departmental coordination.

Application

Interested candidates are invited to apply for this Executive Assistant QHC position.