Executive Assistant📣 Job Ad

About the Role

TASC Outsourcing is seeking a highly organized and proactive Executive Personal Assistant to support senior executives within a leading multinational pharmaceutical company in Riyadh. This full-time position operates within a fast-paced international environment, requiring exceptional administrative and organizational skills.

Key Responsibilities

• Manage complex executive calendars across multiple international time zones using Microsoft Outlook.
• Coordinate internal and external meetings, including room bookings and international conference calls.
• Arrange domestic and international travel, including flights, accommodation, visa requirements, and travel expense reporting.
• Process expense claims through Concur, ensuring compliance with company policies.
• Support budget administration, procurement activities, and PR/PO processing through Coupa.
• Monitor team expenditures and maintain accurate financial records.
• Manage communication channels via Microsoft Teams, SharePoint, and Outlook Distribution Lists.
• Prepare professional presentations, reports, meeting agendas, briefing documents, and meeting minutes.
• Coordinate internal and external events and support event logistics.
• Facilitate the onboarding process for new team members.
• Collaborate with internal teams to streamline processes and provide organizational administrative support.

Qualifications and Experience

• Bachelor's degree or equivalent qualification.
• 2-5 years of experience as an Executive Assistant or Personal Assistant supporting senior executives.
• Previous experience in a multinational or large international organization is preferred.

Required Skills and Competencies

• Excellent calendar management, planning, and organizational skills.
• Strong experience coordinating international travel and managing multiple priorities.
• Proficiency in Microsoft Office Suite, including Outlook, Microsoft Teams, and SharePoint.
• Experience with expense management systems (Concur) and procurement platforms (Coupa).
• Excellent communication and interpersonal skills, with the ability to work effectively across different cultures and organizational levels.
• High level of professionalism, discretion, and confidentiality.
• Strong multitasking, problem-solving, and time management abilities.
• Proactive, flexible, and self-motivated attitude, capable of thriving in a fast-paced environment.
• Fluent in English (written and spoken).

Work Environment and Location

This is a full-time position based in Riyadh. The role operates within a dynamic, fast-paced international corporate setting.