Executive Assistant📣 Job Ad

About Emdad By Elm

Emdad By Elm is seeking a dedicated and highly organized Executive Assistant to join our team in Jeddah, Makkah, Saudi Arabia. This full-time role is essential for providing comprehensive administrative and organizational support to our senior executives, ensuring smooth daily operations and effective management of executive schedules and priorities.

Role Overview

The Executive Assistant will serve as a primary point of contact and support for senior leadership, managing a wide range of administrative tasks. This position requires a proactive individual with strong organizational skills and the ability to maintain confidentiality and professionalism in a dynamic environment. The role is critical in facilitating efficient communication and workflow within the executive office.

Key Responsibilities

• Provide comprehensive administrative and organizational support to senior executives.
• Manage and coordinate executive calendars, appointments, and daily schedules.
• Organize meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Handle emails, phone calls, and correspondence with professionalism and confidentiality.
• Prepare presentations, reports, business correspondence, and other administrative documents.
• Coordinate business travel arrangements, including flights, accommodation, itineraries, and expense reports.
• Liaise with internal departments and external stakeholders to ensure effective communication and workflow.
• Track executive priorities, projects, and deadlines to ensure timely completion.
• Maintain accurate electronic and physical filing systems.
• Perform additional administrative and executive support duties as assigned.

Qualifications and Experience

• Proven experience of 2-5 years as an Executive Assistant or in a similar administrative role.
• Ability to handle confidential information with a high level of discretion and professionalism.
• Ability to work independently, prioritize tasks, and perform effectively under pressure.
• Professional demeanor with excellent interpersonal and coordination skills.

Work Environment

This is a full-time position based in our offices in Jeddah, Makkah, Saudi Arabia. The role operates within a professional and fast-paced environment, requiring adaptability and a commitment to supporting executive functions effectively.

Application Information

Candidates who meet the above requirements are encouraged to apply. We look forward to reviewing your qualifications for this Executive Assistant position at Emdad By Elm.