Executive Assistant📣 Job Ad

About the Role
We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the President. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment.

Key Responsibilities

• Executive & Administrative Support: Provide high-level administrative and secretarial support to the President. Manage complex calendars, schedules, and appointments to optimize time management. Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Communication & Coordination: Serve as a key liaison between the President and internal/external stakeholders, including senior leadership, clients, and government authorities. Facilitate effective communication and ensure timely follow-ups on key matters. Screen and manage correspondence, inquiries, and phone calls with professionalism and discretion.
• Documentation & Reporting: Prepare, review, and edit documents including reports, presentations, memos, and official communications. Gather, analyze, and present information to support executive decision-making. Draft high-quality correspondence and official statements on behalf of the President.
• Meetings & Governance: Organize, attend, and document meetings, including preparing agendas and recording minutes. Ensure timely distribution of meeting outcomes and follow-up on action items.
• Confidentiality & Office Management: Handle highly confidential and sensitive information with utmost discretion. Maintain secure records, files, and documentation systems. Monitor and review administrative expenditures in line with approved budgets.
• Stakeholder Interaction: Internal: All departments, group companies; External: Clients, customers, ministries, and government authorities.

Qualifications & Experience
• Bachelor’s or Master’s degree in Business Administration or a related field
• Minimum 8 years of experience in an Executive Assistant or similar role supporting senior leadership
• Proven experience in a corporate or multinational environment is preferred.

Core Competencies
• Exceptional communication and interpersonal skills
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Advanced documentation and reporting skills
• Strong coordination and follow-up capabilities
• Knowledge of corporate policies, procedures, and regulatory frameworks
• Flexibility and adaptability in a dynamic work environment.