Executive Assistant📣 Job Ad

Join StepStone Group as an Executive Assistant
StepStone Group, a leader in the global private markets, seeks a diligent Executive Assistant to support high-level executives. This is an excellent opportunity for a proactive individual who thrives in a dynamic environment.

Position Overview
The Executive Assistant will provide comprehensive administrative support to four senior executives. A successful candidate will exhibit excellent organizational and communication skills, proactively handling diverse tasks with minimal direction.

Key Responsibilities

• Manage calendars and coordinate meetings.
• Handle communications, including calls and emails.
• Draft and finalize correspondence and documents.
• Plan complex domestic and international travel.
• Prepare expense reports and monitor initiatives.
• Support various team functions and liaise with clients and stakeholders.

Qualifications

• Minimum five years' experience in an administrative role within the financial sector.
• Preferred college degree.
• High level of discretion in managing confidential information.
• Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to thrive in a fast-paced, adaptive environment.

At StepStone, we value each individual's contributions and strive to foster an inclusive environment. We are an Equal Opportunity Employer committed to diversity and creating a workplace where everyone can succeed.

Join Mnzil as an Executive Assistant to the CEO!
Mnzil is the leading co-living and transportation platform for blue-collar workers in Saudi Arabia, focused on providing tech-powered, affordable, and dignified housing solutions at scale. We are seeking a high-caliber Executive Assistant to serve as a strategic and operational partner to our CEO.

Key Responsibilities:

• Strategic Calendar & Time Management: Provide direct support to the CEO, manage a complex calendar, high-level meetings, and priorities.
• Meeting Lifecycle: Attend leadership meetings, record action items, and prepare reports and presentations for senior management.
• Logistics & Admin: Coordinate travel logistics and manage administrative requirements.
• Office Operations: Draft CEO correspondence, oversee office logistics and ensure compliance with policies.
• Cross-Functional Collaboration: Serve as the primary contact for stakeholders and assist with strategic projects.
• Document & Workflow Excellence: Handle confidential information and maintain high standards of quality control.

Qualifications:

• 5+ years of experience supporting C-level executives in fast-paced environments.
• Professional fluency in English (written and spoken) is required.
• High proficiency in Microsoft Office Suite and ERP systems.
• Strong proactive mindset with attention to detail.
• Professionalism and the ability to interact with key partners.

About the Role
We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the President. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment.

Key Responsibilities

• Executive & Administrative Support: Provide high-level administrative and secretarial support to the President. Manage complex calendars, schedules, and appointments to optimize time management. Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Communication & Coordination: Serve as a key liaison between the President and internal/external stakeholders, including senior leadership, clients, and government authorities. Facilitate effective communication and ensure timely follow-ups on key matters. Screen and manage correspondence, inquiries, and phone calls with professionalism and discretion.
• Documentation & Reporting: Prepare, review, and edit documents including reports, presentations, memos, and official communications. Gather, analyze, and present information to support executive decision-making. Draft high-quality correspondence and official statements on behalf of the President.
• Meetings & Governance: Organize, attend, and document meetings, including preparing agendas and recording minutes. Ensure timely distribution of meeting outcomes and follow-up on action items.
• Confidentiality & Office Management: Handle highly confidential and sensitive information with utmost discretion. Maintain secure records, files, and documentation systems. Monitor and review administrative expenditures in line with approved budgets.
• Stakeholder Interaction: Internal: All departments, group companies; External: Clients, customers, ministries, and government authorities.

Qualifications & Experience
• Bachelor’s or Master’s degree in Business Administration or a related field
• Minimum 8 years of experience in an Executive Assistant or similar role supporting senior leadership
• Proven experience in a corporate or multinational environment is preferred.

Core Competencies
• Exceptional communication and interpersonal skills
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Advanced documentation and reporting skills
• Strong coordination and follow-up capabilities
• Knowledge of corporate policies, procedures, and regulatory frameworks
• Flexibility and adaptability in a dynamic work environment.