Executive Assistant📣 Job Ad

About the Role
We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the President. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment.

Key Responsibilities

• Executive & Administrative Support: Provide high-level administrative and secretarial support to the President. Manage complex calendars, schedules, and appointments to optimize time management. Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Communication & Coordination: Serve as a key liaison between the President and internal/external stakeholders, including senior leadership, clients, and government authorities. Facilitate effective communication and ensure timely follow-ups on key matters. Screen and manage correspondence, inquiries, and phone calls with professionalism and discretion.
• Documentation & Reporting: Prepare, review, and edit documents including reports, presentations, memos, and official communications. Gather, analyze, and present information to support executive decision-making. Draft high-quality correspondence and official statements on behalf of the President.
• Meetings & Governance: Organize, attend, and document meetings, including preparing agendas and recording minutes. Ensure timely distribution of meeting outcomes and follow-up on action items.
• Confidentiality & Office Management: Handle highly confidential and sensitive information with utmost discretion. Maintain secure records, files, and documentation systems. Monitor and review administrative expenditures in line with approved budgets.
• Stakeholder Interaction: Internal: All departments, group companies; External: Clients, customers, ministries, and government authorities.

Qualifications & Experience
• Bachelor’s or Master’s degree in Business Administration or a related field
• Minimum 8 years of experience in an Executive Assistant or similar role supporting senior leadership
• Proven experience in a corporate or multinational environment is preferred.

Core Competencies
• Exceptional communication and interpersonal skills
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Advanced documentation and reporting skills
• Strong coordination and follow-up capabilities
• Knowledge of corporate policies, procedures, and regulatory frameworks
• Flexibility and adaptability in a dynamic work environment.

Join StepStone Group as an Executive Assistant
StepStone Group, a leader in the global private markets, seeks a diligent Executive Assistant to support high-level executives. This is an excellent opportunity for a proactive individual who thrives in a dynamic environment.

Position Overview
The Executive Assistant will provide comprehensive administrative support to four senior executives. A successful candidate will exhibit excellent organizational and communication skills, proactively handling diverse tasks with minimal direction.

Key Responsibilities

• Manage calendars and coordinate meetings.
• Handle communications, including calls and emails.
• Draft and finalize correspondence and documents.
• Plan complex domestic and international travel.
• Prepare expense reports and monitor initiatives.
• Support various team functions and liaise with clients and stakeholders.

Qualifications

• Minimum five years' experience in an administrative role within the financial sector.
• Preferred college degree.
• High level of discretion in managing confidential information.
• Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to thrive in a fast-paced, adaptive environment.

At StepStone, we value each individual's contributions and strive to foster an inclusive environment. We are an Equal Opportunity Employer committed to diversity and creating a workplace where everyone can succeed.

About the job
We are seeking an Executive Assistant to provide high-quality administrative and operational support to C-Level Executives, enabling effective time management, smooth coordination of executive activities, and clear communication across the organization. The Executive Assistant plays a key role in supporting executive efficiency, ensuring daily operations run seamlessly, and maintaining confidentiality while interacting with internal and external stakeholders.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage daily calendars, meetings, appointments, and travel arrangements for C-Level executives. Monitor schedules to ensure optimal time utilization and timely follow-ups.
• Communication & Coordination: Handle internal and external correspondence on behalf of the executive. Act as a key point of contact between executives, internal teams, and external stakeholders.
• Document & Report Preparation: Prepare, review, and distribute reports, presentations, memos, and official correspondence. Maintain accuracy and professional standards in all documentation.
• Records & Filing Management: Maintain organized electronic and physical filing systems for executive documentation. Ensure easy retrieval of confidential and business-critical information.
• Confidentiality & Professionalism: Handle sensitive information with discretion and always maintain strict confidentiality.
• Stakeholder Support: Coordinate with internal departments and external partners to support executive requirements. Assist in follow-ups and action tracking arising from executive meetings.
• Event & Meeting Support: Assist in organizing meetings, workshops, conferences, and executive events as required.
• Administrative Support: Manage calls, inquiries, and daily administrative tasks. Provide general executive support to ensure operational efficiency.

Experience and Qualifications:

• Diploma or certification in office administration or customer service
• Up to 5 years of experience supporting senior management or C-Level executives.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and collaboration tools.
• Arabic language proficiency preferred (KSA-based role).
• Ability to work effectively in a fast-paced, professional environment.