Executive Assistant📣 Job Ad

About the Executive Assistant Role

Oliver Wyman is seeking an Executive Assistant to support Partner-level consultants within its Middle East office in Riyadh. This full-time position requires a professional with 2-5 years of experience to provide comprehensive administrative support.

Key Responsibilities

The role involves providing bilingual (English/Arabic) executive-level administrative support to 1-3 Partner-level consultants. Standard working hours are 09:00 – 18:00, with flexibility for additional hours as needed.

• Business Development Support: Build client relationships, understand Partner business goals, lead administrative support for RFPs/tender responses, maintain CRM contact lists and business activities, track sales activity/pipeline, execute follow-up calls, and assist with customized mailings. Prepare documents using Oliver Wyman formatting styles.
• Calendaring Management: Maintain diaries for Partners, schedule internal and external meetings, and proactively identify opportunities for scheduling various types of meetings and follow-ups. Assist with scheduling complex projects.
• Travel Arrangements: Coordinate travel and accommodation, including booking cars and rail tickets. Liaise with mobility and HR for business visas/work permits. Develop an understanding of Partner scheduling and travel preferences, and coordinate travel efficiently.
• Daily Administration: Manage documents and project deliverables, notify staffing and Practice EAs of changes, and manage confidential client information. Act as a central point of contact for administrative needs.
• Timesheet and Expense Reporting: Prepare monthly timesheets and expense reports for assigned Partners, or delegate as necessary. Request Purchase Orders (POs) as needed.
• Team Support: Provide coverage for absent EAs, offer short-term support during transitions or for new hires, and train new EAs. Participate in team meetings and projects focused on process improvement.

Qualifications and Experience

• A minimum of three years of experience in a similar executive assistant role.
• Experience in financial services, management consultancy, or a professional services environment is preferred.

Required Skills and Attributes

• Proficiency in Microsoft Word, PowerPoint, and Outlook.
• Comfortable with Excel.
• Strong problem-solving abilities.
• Knowledge of CRM systems (Microsoft Dynamics), Google Drive, and SharePoint is advantageous.
• Fluency in both English and Arabic is required.
• A positive, proactive, and collaborative attitude.
• Highly organized, detail-oriented, and capable of working both independently and within a team.
• Professional demeanor with tact and the ability to engage with colleagues at all levels.
• Strong service focus, dedicated to meeting expectations with high-quality deliverables.
• Excellent communication and negotiation skills, effective in multicultural environments.
• Maturity, poise, and sound judgment.
• Ability to maintain confidentiality.
• Strategic thinking ability.
• Receptive to constructive feedback and able to incorporate it quickly.
• Ability to manage a heavy workload, meet deadlines in a fast-paced environment, and undertake projects to produce quality, timely results.
• Self-starter with strong initiative and confidence, able to work with minimal guidance.
• Ability to juggle multiple tasks, prioritize, and manage time effectively.
• Flexible, hard-working, cost-conscious, and results-driven.
• Committed to contributing to the company culture.

Work Environment

This is a full-time position based in Riyadh. The role is part of the IMEA (India Middle East Africa) team within Oliver Wyman's Middle East office.