Executive Secretary📣 Job Ad

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.

Join our team as an Executive Secretary at Dar Al Farabi Company!
We are a leading provider of medical supplies in Riyadh and are seeking a highly organized and professional Executive Secretary to support our CEO and lead administrative operations.

Key Responsibilities:

• Business Follow-up: Monitor the implementation of executive decisions, prepare periodic project reports, and coordinate with partners for continuous follow-up.
• Corporate Communication: Manage communications with external companies and strategic partners, ensuring contract compliance, and representing the CEO in official correspondence.
• Email and Correspondence Management: Oversee CEO's emails, draft official correspondence, and organize email archiving.
• Meetings: Organize and manage the CEO’s meeting schedules, prepare agendas, and attend meetings to record minutes.
• Exhibitions and Events: Research and organize participation in relevant exhibitions and conferences.
• Guests and Visitors: Professionally manage guest receptions and appointments.
• Meeting Room Management: Ensure meeting rooms are equipped and prepared for discussions.
• Reports: Prepare and submit periodic reports to senior management.

Additional Tasks:
Arrange travel for the CEO, maintain confidentiality, and perform other related duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Minimum of 3 years experience in executive secretarial or administrative support roles.
• Proficiency in Microsoft Office and strong communication skills in both Arabic and English.
• Professional, organized, and detail-oriented personality with the ability to work under pressure.

Benefits:
We offer a competitive salary, a professional work environment, and opportunities for career development. Join us in making a difference in the medical supplies industry!

About the Role:
As an Executive Secretary at Al Jeri Energy, you will provide critical administrative and organizational support to the General Manager. Your role is essential to ensuring smooth business operations through effective coordination and communication.

Key Responsibilities:

• Receive, screen, and manage emails, messages, and incoming calls, responding or directing them as needed.
• Draft and prepare official letters, reports, and internal and external memos.
• Schedule and organize meetings for the General Manager and prepare agendas.
• Prepare necessary materials for meetings, document meeting minutes, and follow up on decisions.
• Organize and maintain files and records in an easily accessible and secure manner.
• Update databases and essential documents in accordance with company policies.
• Communicate with various departments to ensure the implementation of tasks and directives issued by the General Manager.
• Prepare periodic reports summarizing departmental performance or providing essential information for decision-making.
• Handle sensitive and confidential information with a high level of professionalism.
• Ensure all administrative tasks are executed in compliance with company policies and procedures.

Requirements:

• Diploma or Bachelor's degree in Administration, Secretarial Studies, or a related field.
• A minimum of 7 years of experience in executive secretarial or administrative support roles.
• Strong communication skills in both Arabic and English (written and spoken).
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage priorities effectively.
• Strong organizational and administrative skills, with the ability to follow up and execute tasks efficiently.