Executive Secretary📣 Job Ad

About the Role: The Executive Secretary at Al Bawani will provide high-level administrative and executive support to senior management, ensuring efficient office operations and the professional handling of all executive-related matters.

Key Responsibilities:

• Executive & Administrative Support: Manage daily schedules, appointments, and travel arrangements; prepare and organize correspondence, reports, and meeting materials; draft formal communications.
• Coordination & Communication: Act as a liaison between the executive office and internal departments; coordinate with external partners and clients; manage communications with confidentiality.
• Meeting & Event Management: Arrange executive meetings and conferences; record meeting minutes; support the preparation of agendas and presentations.
• Record & Documentation Control: Maintain organized filing systems; ensure proper archiving; monitor correspondence logs.
• Office & Logistical Support: Oversee office supplies and equipment requests; support special projects assigned by management.

Qualifications:

• Minimum of 5–8 years of experience as an executive secretary or in senior administrative support.
• Bachelor’s degree or diploma in Business Administration or related field.
• Proficiency in MS Office and document management systems.

Join us and contribute to our commitment to excellence in diverse projects across Saudi Arabia.

Join Fairmont RAMLA RIYADH as an Executive Secretary!
Fairmont RAMLA RIYADH is looking for passionate individuals to join our dynamic team. Our hotel is situated in the heart of Riyadh and prides itself on providing exceptional experiences for both guests and colleagues. Become a part of our distinguished hospitality brand that celebrates diversity and inclusion.

Key Responsibilities:

• Perform secretarial duties to relieve the General Manager of routine tasks.
• Type minutes, letters, reports, and other correspondence.
• Take dictations and transcribe minutes of meetings.
• Screen and arrange appointments and calls for the General Manager.
• Maintain filing systems for correspondence and reports.
• Manage office supplies and ensure cleanliness in the executive office.

Qualifications:

• A degree in Business Administration, Hospitality Management, or a related field.
• Experience as an executive secretary or in a similar administrative role, preferably in hospitality.
• Proficiency in office software and strong communication skills.

What We Offer:

• Competitive benefits package including health and wellness programs.
• Employee travel programs and discounted services.
• Opportunity for career growth within Fairmont RAMLA RIYADH and Accor.

Join us in our commitment to providing memorable experiences and fostering a culture of inclusion. Apply now and start your journey with Fairmont Hotels & Resorts!

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.