Executive Secretary📣 Job Ad

Job Description – Executive Secretary to Mr. Abdulaziz Almoosa

Position Title: Executive Secretary

Reports To: Mr. Abdulaziz Almoosa, Chairman

Location: AlJubail, AlKhobar, AlAhsa, Saudi Arabia

The Executive Secretary will provide high-level bilingual (Arabic & English) administrative, organizational, and communication support directly to Mr. Abdulaziz Almoosa. The role requires exceptional professionalism, discretion, and efficiency in managing sensitive information, coordinating complex schedules, and ensuring smooth executive operations. The candidate must be proactive, resourceful, and capable of navigating a fast-paced environment with diverse stakeholders across Saudi Arabia and internationally.

Key Responsibilities:

• Executive Support & Administration:
  • Manage the Chairman’s bilingual schedule, correspondence, and documentation in both English and Arabic.
  • Draft, review, and translate professional communications (emails, reports, presentations) between Arabic and English as needed.
  • Handle confidential matters with the highest level of discretion.
  • Ensure timely follow-up on tasks and priorities across multiple business interests.
• Communication & Coordination:
  • Act as the primary bilingual liaison between the Chairman and internal/external stakeholders.
  • Prepare agendas, minutes, and summaries in both English and Arabic for meetings.
  • Communicate effectively with government bodies, international partners, and business executives.
  • Facilitate seamless cross-cultural communication.
• Project & Business Support:
  • Provide bilingual support for contracts, memorandums, and reports.
  • Conduct research and prepare briefing materials in English and Arabic.
  • Support project tracking, ensuring alignment with deadlines and deliverables.
  • Support in vendor registration.
• Travel & Event Management:
  • Arrange bilingual documentation for visas, travel itineraries, and accommodations.
  • Coordinate logistics for local and international meetings, conferences, and corporate events for both Mr. Almoosa and his family.
• Strategic & Analytical Support:
  • Assist in preparing business briefs, executive summaries, and talking points for meetings.
  • Monitor key industry news and provide summaries relevant to the Chairman’s business interests.
  • Help in prioritizing opportunities, partnerships, and strategic tasks.
• Stakeholder & Relationship Management:
  • Act as the Chairman’s representative in certain communications with government, private sector, and international partners.
  • Maintain a strong network of contacts on behalf of the Chairman and follow up on relationship management.
  • Ensure smooth coordination with VIP visitors and dignitaries.
• Digital & Technology Proficiency:
  • Manage digital tools such as project trackers (Asana, Trello, or similar).
  • Handle video conferences, webinars, and hybrid meetings.
  • Maintain secure digital filing systems and archiving in Arabic & English.
• Professional Development & Representation:
  • Prepare polished presentations in Arabic & English for conferences or internal reviews.
  • Ensure brand alignment and professionalism in all communications.
• Personal Assistance:
  • Oversee some personal scheduling and family coordination if authorized.
  • Manage personal travel and high-level hospitality arrangements.

Qualifications & Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or related field.
• Experience: Minimum 5 of proven experience supporting C-level executives.
• Languages: Fluency in Arabic and English (reading, writing, and speaking) is mandatory.

Skills:

• Professional translation and drafting skills between Arabic & English.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking ability.
• Excellent interpersonal skills with cultural sensitivity.
• Ability to manage confidential matters with discretion.

Personal Attributes:

• Professional, polished, and highly presentable.
• Bilingual communicator with cross-cultural fluency.
• Flexible, proactive, and detail-oriented.
• Strong problem-solving and decision-making skills.
• Reliable, trustworthy, and discreet.

Compensation & Benefits:

• Competitive salary package based on experience.
• Housing allowance, transportation allowance, and medical insurance.
• Annual leave and travel benefits.
• Performance-based bonus opportunities.

Introduction: We at Romance Company are looking for an outstanding executive secretary to join our team in the executive management. This opportunity is ideal for someone with high organizational and communication skills, seeking new challenges in a dynamic work environment.

Tasks and Responsibilities:

• Organizing and scheduling appointments and meetings.
• Preparing and drafting meeting minutes, reports, and presentations.
• Managing incoming and outgoing phone communications and emails.
• Welcoming visitors and clients and organizing their meetings with management.
• Following up and executing daily administrative tasks.
• Coordinating between different departments to ensure the flow of information.
• Storing and archiving documents and files in an organized and confidential manner.
• Assisting in preparing official letters and memos.
• Preparing periodic reports and submitting them to management.

Qualifications and Experience Required:

• Bachelor's degree in management, secretarial studies, or any related field.
• At least 3 years of experience in a similar position.
• Excellent skills in using computers and Office programs (Word, Excel, PowerPoint, Outlook).
• Fluency in both Arabic and English, spoken and written (depending on the nature of the work).
• Ability to organize, coordinate, and follow up.
• High communication skills and tact in dealing.
• Ability to work under pressure and meet deadlines.

Skills:

• Integrity and confidentiality.
• Flexibility and quick learning.
• Self-discipline and accountability.

About Idaratech
Idaratech is a Saudi ERP/SaaS platform that helps SMEs run their operations end-to-end, with integrations across key government and fintech systems.

Role Summary
We’re growing fast and looking for a hands-on B2B marketer to scale paid acquisition, demand generation, and content for our platform. You’ll own the full marketing funnel for B2B: from paid acquisition (LinkedIn/Meta/Google) and SEO, to content, social, and lead lifecycle management. You’ll partner closely with Sales and Product to turn qualified demand into revenue and build Idaratech’s brand in KSA and the region.

What You’ll Do

• Paid Acquisition: Plan, launch, and optimize campaigns on LinkedIn Ads, Meta Ads, and Google Ads for ICPs/personas; manage budgets, audiences, creatives, and remarketing.
• Analytics & Measurement: Set up GA4 and tracking (UTMs, pixels, conversions), build dashboards, and run cohort/attribution analysis to improve CAC and lead quality.
• SEO & Content: Own keyword strategy, on-page SEO, and content calendar (blogs, landing pages, case studies, email nurtures); brief writers/designers and ship high-quality assets.
• Social Media Management: Manage LinkedIn, Instagram, Snapchat, TikTok, and X (Twitter); plan editorial calendars, publish daily/weekly content, and grow engaged communities.
• Lead Lifecycle & CRM: Manage leads, audiences, and DMs; qualify and route MQLs to Sales, maintain clean CRM lists, and run automations/nurtures to improve conversion.
• Messaging & Positioning: Translate product value into compelling offers, hooks, and creatives tailored to B2B pain points in Saudi SME/ERP space.
• Landing Pages & Conversion: Build/test landing pages (WordPress/Webflow or similar), run A/B tests on headlines, forms, and CTAs, and continuously improve CVR.
• Brand & Campaigns: Plan integrated launches (webinars, partner campaigns, events), support employer branding, and coordinate with agencies/creators when needed.
• Compliance & Localisation: Ensure Arabic/English messaging quality and alignment with local context and business culture.

Required Skills & Experience

• 2–4 years in B2B marketing (SaaS/tech preferred) with proven ownership of paid acquisition and demand gen.
• Hands-on with LinkedIn Ads, Meta Ads, Google Ads, GA4, and Google Tag Manager.
• Comfortable with SEO (GSC, Ahrefs/Semrush or similar) and content writing (blogs, social captions, ad copy).
• Experience managing brand accounts across LinkedIn/Instagram/Snapchat/TikTok/X.
• Strong analytics: building dashboards, reading funnel metrics, and making decisions from data.
• Excellent Arabic & English written communication; crisp ad and landing-page copy.
• Basic creative skills (Canva/Figma) and familiarity with marketing automation/CRM (*, HubSpot, Zoho, or similar).

Nice to Have

• SaaS/ERP domain exposure and understanding of Saudi SME ecosystem.
• Webinar/event marketing, partner marketing, and PR coordination.
• Email marketing & marketing automation flows (lead nurturing, re-engagement).
• Experience with webinar platforms, heatmaps (Hotjar), and A/B testing tools.
• Understanding of attribution models and offline conversion import to ad platforms.