Human Resources Specialist

About Astrapi Advisors

Astrapi Advisors is a specialized advisory firm that supports organizations operating in or entering the Kingdom of Saudi Arabia. The firm provides comprehensive services including entity formation, business compliance, and visa processing, guiding clients through their journey in the Kingdom. Astrapi Advisors focuses on enabling seamless market entry and ensuring ongoing operational compliance for both international and local organizations, helping clients reduce complexity and risk by aligning Saudi regulatory requirements with business objectives.

Human Resources Specialist Role Overview

Astrapi Advisors is seeking a Human Resources Specialist to manage digital HR operations in Riyadh, Saudi Arabia. This full-time role requires a detail-oriented and results-driven professional with expertise in Saudi Arabian labor regulations and digital government portals. The specialist will be responsible for managing the QIWA platform and liaising with the Ministry of Human Resources and Social Development (MHRSD), ensuring all company HR processes, contract cycles, and Saudization (Nitaqat) requirements comply strictly with Saudi Labor Law. The position requires 2-5 years of experience.

Key Responsibilities

• QIWA & Government Portal Management: Manage all employer dashboard functions on the QIWA platform, including issuing and attesting employment contracts, managing work-contract updates, handling professional/job title amendments, and processing temporary or permanent work transfers.
• MHRSD Compliance & Nitaqat: Monitor and manage the company’s Saudization (Nitaqat) brackets, ensuring quotas and compliance indicators on QIWA and MHRSD portals remain optimized.
• Integrated Portal Coordination: Coordinate transactions across related Saudi government platforms, including Muqeem, GOSI, Mudad (WPS), and Absher Business.
• Work Visas & Residency (Iqama): Follow up on new work visas, Iqama issuances/renewals, exit/re-entry visas, and final exit procedures in coordination with government relations.
• Employee Lifecycle & Administration: Manage digital onboarding, contract generation via QIWA, and seamless clearance/offboarding processes. Maintain up-to-date, confidential personnel records, ensuring timely tracking of contract expirations, Iqamas, and medical insurance.
• HR Correspondence: Issue official company letters, salary certificates, experience letters, and handle disciplinary or warning procedures in alignment with local regulations.
• Labor Law Compliance & Advisory: Stay updated with continuous changes to Saudi Labor Law and MHRSD ministerial decrees. Advise management and department heads on legal risks, employee rights, leaves, end-of-service benefits, and proper grievance handling.
• Payroll Support: Support payroll processing by providing accurate inputs regarding WPS (Wage Protection System via Mudad), attendance, deductions, and leave records.

Qualifications and Requirements

• Education: Bachelor’s degree in Human Resources, Business Administration, Law, or a related field.
• Experience: Minimum 3 to 5 years of dedicated HR operations experience within the Kingdom of Saudi Arabia.
• System Mastery: Proven, advanced, hands-on experience navigating and executing transactions on the QIWA platform and dealing directly with MHRSD regulations.
• Multi-Portal Literacy: Strong working proficiency in Muqeem, GOSI, and Mudad.
• Regulatory Knowledge: Deep understanding of the Saudi Labor Law, Nitaqat guidelines, and local immigration/visa procedures.
• Language Skills: Professional proficiency in both Arabic and English (written and spoken) is mandatory for drafting local documents and communicating with authorities.
• Competencies: High level of accuracy, strong organizational skills, time management, and strict discretion regarding confidential information.

Work Environment

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia. The role involves working within a specialized advisory firm focused on supporting organizations in the Kingdom.

Application Process

Interested candidates who meet the above requirements are encouraged to apply. Salary information will be disclosed during the recruitment process.