Legal Secretary📣 Job Ad

Join a prestigious law firm as a Legal Secretary!
We are seeking an experienced Legal PA to support a team of highly regarded Partners in our Riyadh office. This is an exciting opportunity to work within a global legal firm known for its commercial success and commitment to the Middle East market.

Role Overview:
As a Legal PA, you will be the first point of contact for the Partners, providing end-to-end support and managing various tasks efficiently.

Key Responsibilities:

• Manage complex diaries and inboxes across different time zones.
• Act as a gatekeeper for the Partners, overseeing priorities and workflows.
• Liaise directly with clients and internal/external stakeholders.
• Prepare, format, and proofread legal documents and agreements.
• Handle billing, invoicing, and matter administration with precision.
• Support business development initiatives and prepare presentations.
• Coordinate travel and meetings, often on short notice.
• Ensure matters are properly opened, managed, and closed according to firm protocols.

Candidate Profile:
The ideal candidate should have:

• Proven experience as a Legal PA in a global or top-tier law firm.
• Experience in supporting Partners rather than Associates.
• Strong organizational and proactive skills.
• Excellent communication abilities for managing senior stakeholders.
• Professional demeanor, with the ability to remain calm under pressure.

Previous experience in the Middle East is a plus, but candidates with relevant global experience are encouraged to apply. This role offers long-term career development within a respected firm.

Join Wa'ed Ventures as a Senior Paralegal and play a pivotal role in supporting our Governance and Legal activities.

About the Company:
Wa'ed Ventures is a venture capital fund backed by Aramco, focused on investing in local tech-based startups and incentivizing global entrepreneurs to establish their innovations in the Kingdom. Our mission is to accelerate the development of an integrated startup ecosystem in Saudi Arabia.

Key Responsibilities:

• Coordinate legal due diligence for prospective investee companies.
• Review preliminary drafts of standard transactional documents and revise as necessary.
• Advise on ways to streamline processes to facilitate effective transaction closures.
• Conduct advanced factual and basic legal research as requested.
• Engage with the VC team as a Subject Matter Expert on legal, contractual, jurisdiction, and structural matters.
• Manage and coordinate KYC (Know Your Customer) processes on target companies.
• Prepare agendas, track submissions, and ensure timely completion of Board meeting materials.
• Act as the SME on all governance documentation and coordinate conflict of interest matters.

Managerial Duties:
As the portfolio grows, there may be a requirement to supervise an analyst with a legal background.

Requirements:

• Bachelor's degree in Law or a related field.
• Certification in Paralegal Studies and relevant legal professional certifications.
• A minimum of 5 years of experience in a legal support role.
• Strong knowledge of corporate governance, regulatory environments, and legal frameworks.
• Excellent oral and written communication skills.
• Ability to manage confidential information and prioritize projects effectively.

Join a Leading International Law Firm!
Charterhouse Middle East is excited to announce an opportunity for an enthusiastic Legal Secretary to join an esteemed international law firm based in Riyadh. This role is crucial for providing exceptional legal administrative support to a team of Fee Earners in a busy office environment.

Key Responsibilities:

• Complex diary management and scheduling of meetings.
• Travel arrangements and various administrative duties including proof-reading and amending documents.
• Drafting PowerPoints and pitches, filing documents, and supporting the team with admin requests.
• Undertaking matter management processes and working closely with fee earners to generate financial reports and handle matter balances.
• Assisting with month-end bills and bids.

Qualifications:

• Experience working within a Law Firm and specifically in KSA is essential.
• Professional and personable approach with exceptional organizational skills.
• Strong verbal and written communication skills in English, with Arabic language skills preferable.
• Full IT literacy in Microsoft Word, Excel, and Outlook, and competence in using legal software.

If you possess the relevant experience and skills, we welcome your application to be part of a dynamic team in a leading firm!