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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Position Overview:
We are seeking a detail-oriented and experienced Accounts Payable Executive to manage end-to-end accounts payable functions in compliance with the Zakat, Tax and Customs Authority (ZATCA) regulations in the Kingdom of Saudi Arabia. This role involves timely invoice processing, GRN reconciliation, vendor payments, and compliance with VAT and e-invoicing requirements per ZATCA guidelines. The ideal candidate will have a strong accounting background, local regulatory knowledge, and experience in working within ERP systems, ensuring accuracy, transparency, and efficiency in all accounts payable processes.

Key Responsibilities:
  • Accounts Payable Management: Process supplier invoices in accordance with KSA regulations and company procurement policies. Match invoices with purchase orders and goods receipt notes (GRNs). Validate and process per forma invoices for advance payments and special procurements. Maintain the AP ledger to ensure accuracy and completeness of records. Ensure adherence to agreed payment terms to avoid delays or penalties.
  • Vendor Payment Processing: Manage cheque and online payment preparations in accordance with internal control policies. Maintain cheque logs and ensure vendors are informed of payment schedules. Coordinate with procurement and operations to resolve any payment discrepancies. Ensure ZATCA-compliant documentation is retained and accessible for audit purposes.
  • Accounting Entries and Compliance: Record supplier invoices, GRNs, and VAT accurately in the ERP system. Prepare necessary adjusting entries including accruals, credit/debit notes, and prepayments. Ensure compliance with ZATCA e-invoicing (FATOORA) regulations for all supplier invoices. Maintain proper audit trails and documentation in line with local standards.
  • Bank and Ledger Reconciliations: Reconcile AP transactions with bank records, identify and rectify variances. Ensure alignment between AP sub-ledger and general ledger. Perform periodic vendor account reconciliations and resolve outstanding issues.
  • ZATCA & VAT Compliance: Ensure accurate input VAT recording and reporting in accordance with Saudi VAT Law. Assist with preparation and timely submission of VAT returns. Maintain up-to-date knowledge of ZATCA regulations, including e-invoicing phases. Support ZATCA audits by providing accurate, well-documented transaction records.
  • Inter-Company Transactions: Record and reconcile inter-company payables, ensuring compliance with internal controls. Coordinate across entities to address mismatches or timing differences.
  • Vendor Management & Coordination: Build strong relationships with suppliers and ensure smooth communication on financial matters. Negotiate favorable payment terms aligned with the company’s cash flow strategy. Collaborate with internal teams to resolve invoice approval or payment bottlenecks.
  • Process Optimization & Reporting: Recommend and implement improvements in accounts payable workflows. Generate and maintain AP reports including aging analysis and tax summaries. Ensure adherence to internal controls and KSA audit readiness.
  • Audit Support: Prepare and organize documentation for internal and external audits. Respond to audit inquiries and provide reconciliations and evidence as required.

Qualifications and Experience:
  • Education: Bachelor’s degree in Accounting, Finance, or related discipline (required). Professional qualifications such as CPA, CMA, or ACCA (preferred).
  • Experience: 35 years in accounts payable or finance roles within Saudi Arabia. Proven experience in handling ZATCA VAT compliance and e-invoicing. Industry experience in FMCG, retail, or distribution sectors is an advantage.
  • Technical Skills: Proficiency in accounting and ERP software (*, SAP, Oracle, QuickBooks). Strong command of Microsoft Excel (pivot tables, formulas, data analysis). Working knowledge of ZATCA tax laws, FATOORA e-invoicing, and VAT filing procedures.
  • Soft Skills: Meticulous attention to detail and high accuracy in transaction recording. Strong communication and vendor negotiation skills. Ability to work collaboratively and manage multiple priorities efficiently.

Requirements

  • No experience required

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