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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
About the Role:
Join Gallup as a Project Coordinator, where you will play a pivotal role in orchestrating projects that help leaders enhance workplaces and improve lives. This position is essential for ensuring that client projects are delivered with excellence and within scope.

Key Responsibilities:
  • Coordinate end-to-end project logistics including timelines, milestones, schedules, and deliverables.
  • Act as the primary contact between consulting teams and internal partners, ensuring clear and consistent communication.
  • Track project progress, identify risks, and support timely issue resolution.
  • Manage project documentation and materials to ensure accuracy and alignment.
  • Support the implementation of Gallup courses by managing registrations and tracking schedules.

Who We're Looking For:
  • Dedicated multitaskers who can handle multiple priorities with attention to detail.
  • Exceptional achievers who thrive in a fast-paced, high-pressure environment.
  • Skilled communicators who navigate complex interactions and build productive partnerships.
  • Confident influencers who hold others accountable and push projects forward.
  • Strategic thinkers who can anticipate needs and orchestrate teams for exceptional service.
  • Problem solvers who can troubleshoot effectively to keep the team on track.

Qualifications:
  • Bachelor's degree required.
  • Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel) required.
  • Fluency in English and Arabic required.
  • Saudi National preferred.
  • Experience in project coordination or management preferred.
  • Familiarity with project management software preferred.
  • Willingness to work on-site at Gallup’s Riyadh office at least three days a week required.

What You’ll Experience:
  • Mission-driven work that makes a meaningful difference.
  • A collaborative and empowering culture.
  • Opportunities for learning and development in your career.
  • Work in a landmark location in Riyadh with excellent views.

Gallup values diversity and is committed to an inclusive workplace.

Requirements

  • Requires 2-5 Years experience

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Join our dynamic EMEA Project Operations team as a Project & Billing Coordinator!
This fast-paced, hands-on role provides essential operational and administrative support to Project Managers and business delivery teams. You will undertake all aspects of business administration and invoicing throughout the lifecycle of client consultancy projects, from initial set-up right through to client invoicing.

Key Responsibilities:
  • Triage requests in team mailbox and action responses.
  • Create projects within Microsoft Dynamics 365.
  • Check and qualify project data and documentation, resolving any inaccuracies or missing information.
  • Coordinate and complete regular project lifecycle and administration tasks.
  • Manage client invoicing throughout the month and upload invoices to client invoicing portals.
  • Investigate and resolve invoice queries, and raise credit notes as necessary.
  • Maintain stakeholder relationships for efficient exchange of project data information.
  • Manage WIP reports to prepare and support stakeholder discussions.
  • Attend stakeholder meetings regarding project status and delivery timelines.
  • Engage in client on-boarding and liaise with client’s administrative teams.
  • Collaborate with Finance and Business Operations for resolution of project-related queries.
  • Assist in project reporting.

Requirements:
  • Relevant experience in a similar project coordination role.
  • Self-starter with a proactive approach to workload.
  • Ability to work independently with a passion to learn.
  • Strong organizational and administrative skills.
  • Confident communicator with diverse stakeholders, both verbally and in writing.
  • Client-focused with efficient query resolution abilities.
  • Able to handle multiple priorities with a structured approach.
  • High degree of professionalism and resilience.
  • Proficient in Microsoft Suite, especially MS Dynamics 365 or similar ERP systems.
  • Excellent accuracy and attention to detail.

breifcase2-5 years

locationRiyadh

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