Project Coordinator📣 Job Ad

Join Emdad By Elm as a Project Coordinator
As a Project Coordinator, you will play a crucial role in supporting day-to-day project activities. This position involves tracking tasks, coordinating meetings, and preparing reports to ensure that project work progresses according to timelines.

Key Responsibilities:

• Track project tasks and daily activities.
• Coordinate meetings, prepare meeting minutes, and follow up on action items.
• Prepare and update periodic project status reports.
• Organize and maintain project documentation and records.
• Coordinate with internal teams and stakeholders to ensure a smooth workflow.
• Support the Project Manager in administrative and coordination tasks.

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Fresh graduates or those with up to 1 year of relevant experience are preferred.

Required Skills:

• Strong organizational and follow-up skills.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Ability to work effectively within a team and handle work pressure.
• Attention to detail and accuracy in execution.

Join our dynamic EMEA Project Operations team as a Project & Billing Coordinator!
This fast-paced, hands-on role provides essential operational and administrative support to Project Managers and business delivery teams. You will undertake all aspects of business administration and invoicing throughout the lifecycle of client consultancy projects, from initial set-up right through to client invoicing.

Key Responsibilities:

• Triage requests in team mailbox and action responses.
• Create projects within Microsoft Dynamics 365.
• Check and qualify project data and documentation, resolving any inaccuracies or missing information.
• Coordinate and complete regular project lifecycle and administration tasks.
• Manage client invoicing throughout the month and upload invoices to client invoicing portals.
• Investigate and resolve invoice queries, and raise credit notes as necessary.
• Maintain stakeholder relationships for efficient exchange of project data information.
• Manage WIP reports to prepare and support stakeholder discussions.
• Attend stakeholder meetings regarding project status and delivery timelines.
• Engage in client on-boarding and liaise with client’s administrative teams.
• Collaborate with Finance and Business Operations for resolution of project-related queries.
• Assist in project reporting.

Requirements:

• Relevant experience in a similar project coordination role.
• Self-starter with a proactive approach to workload.
• Ability to work independently with a passion to learn.
• Strong organizational and administrative skills.
• Confident communicator with diverse stakeholders, both verbally and in writing.
• Client-focused with efficient query resolution abilities.
• Able to handle multiple priorities with a structured approach.
• High degree of professionalism and resilience.
• Proficient in Microsoft Suite, especially MS Dynamics 365 or similar ERP systems.
• Excellent accuracy and attention to detail.

About Us
SiFi is a rapidly growing B2B Fin-Tech company transforming expense management for businesses in Saudi Arabia. As a licensed EMI from the Saudi Central Bank, we empower companies with innovative tools to simplify finance management.

Role Overview
We are looking for a Project Coordinator to support and coordinate enterprise customer implementations from requirement discovery through delivery. This role sits at the intersection of customers, internal squads, and governance stakeholders, ensuring that enterprise projects are delivered smoothly, compliantly, and on time. The Project Coordinator will play a critical role in understanding customer workflows, validating requirements against existing product capabilities, coordinating cross-functional execution, and acting as a primary communication bridge between customers and internal teams.

Primary Responsibilities

• Coordinate end-to-end enterprise implementation projects with customers, from onboarding to go-live.
• Gather and document enterprise customer requirements, including: Business workflows, Security and cybersecurity expectations, Compliance and governance needs, Feature and integration requirements.
• Translate customer requirements into clear implementation inputs and validate feasibility against the existing system.
• Propose practical, scalable solutions that align customer needs with company capabilities.
• Work closely with the Enterprise Squad to support implementation planning, execution, and delivery.
• Coordinate with other internal squads (engineering, product, operations, integrations, etc.) as needed to: Validate requirements, Align on implementation timelines, Resolve dependencies or blockers.
• Track progress, follow up on action items, and ensure smooth hand offs between teams.
• Act as a key communication point for enterprise customers during implementation.
• Coordinate with the Business Team on: Commercial discussions, Customer expectations and alignment.
• Coordinate with Governance and Control Teams on: Cybersecurity requirements, Compliance and regulatory needs, Risk, fraud, and governance approvals.
• Ensure all governance requirements are properly understood, communicated, and addressed for enterprise customers.
• Support implementation planning, milestones, and delivery tracking.
• Participate in customer meetings, workshops, and on-site sessions when required.
• Ensure clear documentation, communication, and follow-up throughout the project lifecycle.

Requirements

• Minimum 2+ years of experience in a Project Coordinator, Project Executive, Implementation, or similar role.
• Strong communication skills with the ability to interact confidently with: Enterprise customers, Technical teams, Business and governance stakeholders.
• Fluent in Arabic and English (spoken and written) – mandatory.
• Experience working with enterprise customers or large organizations is highly preferred.
• Ability to understand business workflows and translate them into structured requirements.
• Comfortable working in a cross-functional, fast-paced environment.