Project Coordinator📣 Job Ad

Join our dynamic EMEA Project Operations team as a Project & Billing Coordinator!
This fast-paced, hands-on role provides essential operational and administrative support to Project Managers and business delivery teams. You will undertake all aspects of business administration and invoicing throughout the lifecycle of client consultancy projects, from initial set-up right through to client invoicing.

Key Responsibilities:

• Triage requests in team mailbox and action responses.
• Create projects within Microsoft Dynamics 365.
• Check and qualify project data and documentation, resolving any inaccuracies or missing information.
• Coordinate and complete regular project lifecycle and administration tasks.
• Manage client invoicing throughout the month and upload invoices to client invoicing portals.
• Investigate and resolve invoice queries, and raise credit notes as necessary.
• Maintain stakeholder relationships for efficient exchange of project data information.
• Manage WIP reports to prepare and support stakeholder discussions.
• Attend stakeholder meetings regarding project status and delivery timelines.
• Engage in client on-boarding and liaise with client’s administrative teams.
• Collaborate with Finance and Business Operations for resolution of project-related queries.
• Assist in project reporting.

Requirements:

• Relevant experience in a similar project coordination role.
• Self-starter with a proactive approach to workload.
• Ability to work independently with a passion to learn.
• Strong organizational and administrative skills.
• Confident communicator with diverse stakeholders, both verbally and in writing.
• Client-focused with efficient query resolution abilities.
• Able to handle multiple priorities with a structured approach.
• High degree of professionalism and resilience.
• Proficient in Microsoft Suite, especially MS Dynamics 365 or similar ERP systems.
• Excellent accuracy and attention to detail.

About Us
SiFi is a rapidly growing B2B Fin-Tech company transforming expense management for businesses in Saudi Arabia. As a licensed EMI from the Saudi Central Bank, we empower companies with innovative tools to simplify finance management.

Role Overview
We are looking for a Project Coordinator to support and coordinate enterprise customer implementations from requirement discovery through delivery. This role sits at the intersection of customers, internal squads, and governance stakeholders, ensuring that enterprise projects are delivered smoothly, compliantly, and on time. The Project Coordinator will play a critical role in understanding customer workflows, validating requirements against existing product capabilities, coordinating cross-functional execution, and acting as a primary communication bridge between customers and internal teams.

Primary Responsibilities

• Coordinate end-to-end enterprise implementation projects with customers, from onboarding to go-live.
• Gather and document enterprise customer requirements, including: Business workflows, Security and cybersecurity expectations, Compliance and governance needs, Feature and integration requirements.
• Translate customer requirements into clear implementation inputs and validate feasibility against the existing system.
• Propose practical, scalable solutions that align customer needs with company capabilities.
• Work closely with the Enterprise Squad to support implementation planning, execution, and delivery.
• Coordinate with other internal squads (engineering, product, operations, integrations, etc.) as needed to: Validate requirements, Align on implementation timelines, Resolve dependencies or blockers.
• Track progress, follow up on action items, and ensure smooth hand offs between teams.
• Act as a key communication point for enterprise customers during implementation.
• Coordinate with the Business Team on: Commercial discussions, Customer expectations and alignment.
• Coordinate with Governance and Control Teams on: Cybersecurity requirements, Compliance and regulatory needs, Risk, fraud, and governance approvals.
• Ensure all governance requirements are properly understood, communicated, and addressed for enterprise customers.
• Support implementation planning, milestones, and delivery tracking.
• Participate in customer meetings, workshops, and on-site sessions when required.
• Ensure clear documentation, communication, and follow-up throughout the project lifecycle.

Requirements

• Minimum 2+ years of experience in a Project Coordinator, Project Executive, Implementation, or similar role.
• Strong communication skills with the ability to interact confidently with: Enterprise customers, Technical teams, Business and governance stakeholders.
• Fluent in Arabic and English (spoken and written) – mandatory.
• Experience working with enterprise customers or large organizations is highly preferred.
• Ability to understand business workflows and translate them into structured requirements.
• Comfortable working in a cross-functional, fast-paced environment.

Join Norconsult Telematics as a Project Coordinator! We are seeking a skilled Project Coordinator to support our project management teams in coordinating and administrating data centre projects. This role is crucial in ensuring the smooth execution of project tasks and communication among all stakeholders.

Position Objectives:
- Support project management teams with daily coordination and administrative oversight of data centre projects.
- Ensure timely tracking of RFIs, submittals, actions, and all project documentation.
- Facilitate efficient communication, reporting, and cost monitoring across all project stakeholders.

Job Responsibilities:

• Maintain meeting schedules, prepare agendas, record minutes, and track action items.
• Monitor and update logs for RFIs, submittals, and other project correspondence.
• Support project cost tracking, progress reporting, and budget control activities.
• Coordinate between PMO, design, construction, and commissioning teams to ensure seamless workflow.
• Assist in consolidating project status reports, dashboards, and KPIs for management review.
• Ensure proper documentation, version control, and timely dissemination of project information.

Qualifications and Required Skills:

• Bachelor’s degree in Engineering, Construction Management, or a related field.
• 4–8 years of experience in project coordination for data centre or mission-critical projects.
• Familiarity with project management tools, document control systems, and reporting dashboards (Power BI preferred).
• Strong understanding of RFIs, submittals, action logs, and cost tracking processes.
• Excellent organisational, communication, and stakeholder coordination abilities.
• Proven ability to work collaboratively across multiple teams with timely follow-ups and reporting.