Project Management Coordinator📣 Job Ad

About the Role

Olive Tree Consulting Group is seeking a Project Management Coordinator to support a significant engagement for a client based in Riyadh, Saudi Arabia. This is a permanent, full-time, fully remote position designed for an entry-level professional with 0-1 years of experience. The role is crucial for maintaining alignment between our internal team and client partners throughout various project phases.

Role Purpose and Context

The Project Management Coordinator will operate at the intersection of strategy and daily execution, ensuring that critical details are managed effectively within the broader project scope. You will work closely with advisory teams to document key decisions, track task progress, and facilitate consistent communication flow. This role supports the long-term rhythm of our advisory practice and is suitable for individuals who excel at organizing complex situations and helping teams maintain focus.

Key Responsibilities

• Attend virtual meetings to capture clear, actionable notes, including task ownership.
• Organize project folders and shared documents to ensure information accessibility.
• Update project timelines and task lists to reflect current priorities and deadlines.
• Coordinate scheduling for internal team syncs and client check-ins.
• Draft concise weekly status updates summarizing progress and identifying potential delays.
• Assist in preparing simple presentation materials or reference documents for client workshops.
• Track the completion of follow-up items to ensure promised actions are executed.
• Maintain the project calendar to help the advisory team anticipate major milestones.

Required Skills and Attributes

• Ability to extract key points from conversations without losing focus on details.
• High standards for accuracy, particularly with names, dates, and specific instructions.
• Comfort working independently in a remote setting while proactively connecting with the team.
• A calm approach to managing changing priorities and new information.
• Strong written English skills, emphasizing clarity, directness, and ease of understanding.
• Capability to ask clarifying questions when tasks or decisions are ambiguous.
• A habit of reviewing work thoroughly before sharing to ensure quality.

Preferred Qualifications and Experience

• Familiarity with common project management tools such as Trello, Asana, or Notion.
• Experience using shared document platforms like Google Workspace or Microsoft 365.
• Previous internships or university projects involving coordination of multiple people or schedules.
• A basic understanding of business operations and management decision-making processes.
• Genuine interest in management consulting, organizational design, or business operations.

Work Environment and Compensation

Olive Tree Consulting Group provides a work environment that prioritizes clarity and quiet productivity. This fully remote position offers flexibility to work from your most effective location. We offer a competitive salary appropriate for an entry-level role. The position provides direct exposure to high-level advisory work and complex organizational challenges, establishing a strong foundation for a career in project management or consulting. Equipment support is also provided to ensure a successful remote workspace setup.