Site Administrator (Site based)📣 Job Ad

About the Role

Vanderlande is seeking a Site Administrator to join its Project Execution Team in Riyadh, KSA. This full-time, site-based position requires 2-5 years of administrative experience in a project environment.

Role Overview

As a Site Administrator, you will provide essential administrative support to the site management team, ensuring smooth daily operations and adherence to site procedures. This role serves as a key point of contact for administrative matters between the site and various internal teams.

Key Responsibilities

• Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
• Verify that all individuals entering the site possess the necessary safety inductions and documentation.
• Liaise with security personnel to enforce access control procedures.
• Maintain accurate and up-to-date records of gate passes and access logs.
• Manage office supplies, Personal Protective Equipment (PPE), and other site consumables in coordination with relevant departments.
• Provide general clerical support to the site management team.
• Assist in organizing site meetings, preparing minutes, and following up on action items.
• Act as a liaison for administrative matters between the site and different teams.
• Support in scheduling deliveries and coordinating with various stakeholders.

Qualifications and Experience

• Diploma or Bachelor's degree or equivalent in Business Administration or a related field.
• A minimum of 3 years of administrative experience in a site environment, preferably within construction or engineering sectors.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Familiarity with access control systems and construction safety practices.
• Good communication skills in both English and Arabic.
• A valid KSA driving license.

Required Skills and Attributes

• Strong organizational and communication skills.
• Excellent time management abilities, with flexibility to accommodate interruptions, multitask, and prioritize in a dynamic environment.
• High attention to detail and accuracy.
• Ability to work independently and demonstrate problem-solving skills.
• Discretion and integrity are essential.
• Willingness to accommodate a flexible work schedule.

Work Location and Type

This is a full-time, site-based position located in Riyadh, Saudi Arabia.