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Join Our Team as an Executive Office Manager!

At Beauty and Care Clinics, we pride ourselves on our commitment to enhancing natural beauty and building self-confidence. Since our establishment in the heart of Jeddah in 2019, we have become a distinguished destination for plastic surgery and high-end healthcare services. We are looking for a dedicated Executive Office Manager to oversee our daily operations.

Responsibilities:

• Oversee daily office operations and manage office staff.
• Coordinate schedules and handle administrative tasks.
• Maintain office equipment and facilitate internal communications.
• Provide excellent customer service to clients and stakeholders.
• Ensure the smooth functioning of the office to support overall business objectives.

Qualifications:

• Strong communication skills for clear interaction with team members, clients, and external stakeholders.
• Proficiency in administrative assistance and office administration.
• Knowledge of office equipment and related technologies.
• Demonstrated customer service skills.
• Exceptional time management and organizational abilities.
• Problem-solving skills with a proactive approach.
• Experience in managing office operations; prior experience in healthcare or wellness is a plus.
• Bachelor’s degree in Business Administration, Management, or a related field preferred.

About the Job
The CEO Office Manager serves as a trusted extension of the CEO, ensuring focus, alignment, and disciplined execution across the organization. This role involves integrating executive administration, cross-functional coordination, governance oversight, and structured decision support. Operating at the center of strategic priorities, the Office Manager will drive accountability, safeguard confidentiality, and enable operational excellence at the highest level.

Key Responsibilities

• Executive Office Administration & Logistics:
  • Manage complex CEO calendar, prioritization, and time-blocking.
  • Oversee end-to-end meeting management (agendas, materials, minutes, action tracking).
  • Lead travel planning and execution, including contingencies.
  • Maintain disciplined document control, filing, and confidentiality standards.
  • Establish structured office cadence (weekly plans, daily briefs, follow-ups, gatekeeping).
• CEO Office Execution & Cross-Functional Coordination:
  • Act as an operational extension of the CEO with credibility and authority.
  • Coordinate alignment across CEO, ExCom, Division Heads, and Group C-suite.
  • Translate CEO priorities into structured workstreams, owners, and milestones.
  • Drive follow-through on decisions, KPIs, and executive action logs.
  • Prepare concise executive updates, including Board and steering materials.
• Business Analysis & Decision Support:
  • Consolidate multi-source inputs into structured executive briefs.
  • Prepare high-level dashboards, summaries, and briefing notes.
  • Contextualize business drivers and highlight implications.
  • Organize decision materials (context, options, key considerations).
• Hospitality & Portfolio Acumen:
  • Understand hospitality and multi-property portfolio dynamics.
  • Familiar with operating and commercial KPIs.
  • Aware of owner–operator and group governance environments.
• Stakeholder & Executive Communication:
  • Manage high-quality CEO communications (emails, briefs, presentations).
  • Maintain strong working relationships across senior leadership.
  • Filter and prioritize inbound information to protect CEO bandwidth.
  • Demonstrate diplomacy and executive maturity in sensitive matters.
• Board, Shareholder & Group Interface:
  • Coordinate Board and committee materials, actions, and follow-ups.
  • Interface with holding company and shareholder representatives.
  • Ensure compliance with group governance and reporting standards.
  • Maintain discretion and institutional continuity.
• Governance & Compliance:
  • Uphold disciplined governance processes and documentation.
  • Maintain audit-ready records and controlled material distribution.
  • Handle confidential matters with integrity and judgment.
  • Support budgeting and financial tracking for the CEO Office.

Experience
5-10 years in senior executive assistant, CEO Office, PMO, executive operations, or consulting support roles. Proven experience managing complex executive environments. Experience supporting Board and committee governance preferred. Hospitality, real estate, asset management, or multi-unit exposure advantageous.

Education
Degree in Hospitality Management, Business Administration, Finance, or related field. Project management training is a strong plus.

Skills
Executive-level PowerPoint, Excel, and Word (Board-ready materials). Strong analytical and structured thinking. Excellent written communication and stakeholder management.