Warehouse Specialist

·         Good knowledge in government legislations (companies’ law, labor law, …) to help keeping the Article of Association and different procedures, policies and contracts of the company updated and to assist in creating new ones. Experience with processes and procedures required for manual and online services with different Ministries and governmental bodies (Ministry of Interior, Ministry of Foreign Affairs, Ministry of Industry, Ministry of Commerce, Ministry of Human Resources, Ministry of Energy, Ministry of Environment, Passport Office, Chamber of Commerce, Royal Commission, ZATKA, etc...) to help renewing/issuing all required permits and documents for company and employees. Experience with different programs and initiatives developed by the public and private sectors to incentive and support industries (IKTVA, Ministry of Industry programs, ...) to help the company apply and benefit from all these programs.

• Manage and coordinate all administrative tasks for the Project Management Team, ensuring seamless communication and workflow.
• Prepare and distribute meeting agendas, minutes, and reports, ensuring all stakeholders are informed and aligned.
• Act as the primary point of contact for internal and external stakeholders, fostering professional relationships and effective communication.
• Maintain an organized filing system for project documentation, ensuring easy retrieval and compliance with regulatory standards.
• Assist in scheduling and logistics for project meetings and events, optimizing team productivity and engagement.
• Track project deadlines and deliverables, providing reminders and updates to ensure timely completion of tasks.
• Implement and maintain project management software and tools, ensuring team members are trained and proficient.
• Continuously seek ways to improve administrative processes and efficiency within the Project Management Team.

• Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
• Minimum of 10 years experience with Saudi Aramco PMT as administrative and secretarial support.
• Professional certification in Project Management (*, PMP, CAPM) is a plus.
• Industry-relevant experience to provide context and understanding.
• Proficiency in English; additional language skills are an advantage.
• A proactive approach to problem-solving, capable of anticipating needs and acting independently.

• Relevant Diploma or Bachelor’s Degree
• 2 years of related experience
• Proficient in relevant software applications (spreadsheets, word processing, database management)
• Knowledge of administrative procedures and business principles

• Prepare correspondence, reports, and materials for presentations.
• Maintain expense reports and manage travel arrangements.
• Coordinate meetings, prepare agendas, and take minutes.
• Perform general clerical duties including photocopying, mailing, and filing.
• Communicate effectively, both verbally and in writing, to address inquiries.
• Maintain office systems and ensure adequate supplies and resources.

• Proficient language skills in spelling and grammar
• Fast and accurate typing
• Strong attention to detail and confidentiality
• Time management and organizational skills
• Excellent interpersonal skills