Executive Assistant📣 Job Ad

About the Executive Assistant Role

Bureau Veritas is seeking a dedicated Executive Assistant to provide high-level administrative and executive support. This full-time position is based in Al Khobar, Eastern Province, and requires 2-5 years of experience. The role operates in alignment with the Bureau Veritas Quality Assurance System, including the BV Code of Ethics and BV Group policy.

Role Overview and Responsibilities

The Executive Assistant will manage schedules, coordinate meetings, handle confidential documentation, and ensure the efficient execution of daily executive activities and business priorities for the Vice President. This role is crucial in supporting the VP's operational effectiveness and strategic objectives.

• Provide comprehensive administrative and executive support to the Vice President.
• Manage the VP’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and taking minutes.
• Screen and prioritize emails, phone calls, and correspondence on behalf of the VP.
• Prepare reports, presentations, letters, and official documents.
• Ensure timely preparation, tracking, and submission of documents requiring the VP’s review or signature.
• Coordinate follow-up actions from meetings and ensure timely completion of assigned tasks.
• Arrange business travel, accommodation, transportation, and manage expense documentation.
• Maintain confidential records, files, and sensitive information with the highest level of discretion.
• Liaise with internal departments and external stakeholders on behalf of the VP.
• Organize executive visits, events, and business meetings.
• Monitor deadlines and remind the VP of important commitments and deliverables.
• Support special projects and perform other administrative duties as assigned.

Qualifications and Experience

Candidates should possess the following qualifications and experience:

• Bachelor’s/Diploma Degree in Business Administration or an equivalent qualification.
• 3–5 years of experience as an Executive Assistant or Personal Assistant supporting senior management or executives.

Required Skills and Qualities

Successful candidates will demonstrate a strong set of professional skills and personal qualities, including:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong time management and prioritization skills.
• Professional etiquette and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• High level of confidentiality and integrity.

Work Location and Type

This is a full-time position located in Al Khobar, Eastern Province.