Executive Secretary📣 Job Ad

About the Role

KAFAAT Recruitment is seeking a dedicated and highly organized Executive Secretary to provide comprehensive administrative support to senior management. This full-time position is based in Al Khobar, Eastern region, and is crucial for ensuring the efficient daily operations and effective communication within the organization.

Role Overview

The Executive Secretary plays a central role in facilitating the smooth functioning of senior management activities. This involves managing complex schedules, coordinating meetings, handling confidential documents, and serving as a key point of contact for internal and external stakeholders. The successful candidate will contribute to maintaining a professional and organized administrative environment.

Key Responsibilities

• Manage the executive’s calendar, including appointments, meetings, and travel arrangements.
• Prepare and format correspondence, reports, presentations, meeting agendas, and minutes.
• Screen and manage incoming phone calls, emails, visitors, and internal requests efficiently.
• Coordinate communication channels between senior management, employees, clients, and external parties.
• Organize and facilitate meetings, conferences, and business events.
• Maintain confidential records, contracts, and executive files with utmost discretion.
• Track assigned tasks and ensure timely follow-up with relevant departments.
• Handle general office administration and resolve routine operational matters.
• Process expense reports, invoices, and other administrative documents accurately.
• Perform additional administrative duties as assigned by senior management.

Experience Requirements

• Candidates should possess 5 to 10 years of relevant experience in an executive secretarial or high-level administrative support role.

Work Setting

This is a full-time position located in Al Khobar, within the Eastern region. The role requires a consistent presence to support senior management and ensure continuous administrative coverage.

Application Process

Interested candidates are encouraged to apply for this Executive Secretary position at KAFAAT Recruitment.