Executive Secretary📣 Job Ad
in Ark People Solutions
about 2 hours ago
| Contract Type | Full-time | |
| Workplace type | On-site | |
| Location | Al Khobar |
A distinguished and well-established institution in Saudi Arabia is seeking a highly capable Executive Secretary to operate within the Office of the President & CEO.
This is not a traditional administrative role. It is a strategic executive support position requiring confidence, discretion, strong public relations acumen, and the ability to engage professionally with senior government officials, board members, institutional partners, and high-profile stakeholders.
The Opportunity
You will serve as a trusted extension of the CEO's office — ensuring seamless executive operations while maintaining a strong external presence. You will coordinate high-level engagements, manage sensitive documentation, and represent the leadership office with professionalism and credibility.
This role requires someone who is:
Key Scope of Responsibility
Profile We Seek:
This appointment aligns with national workforce development initiatives and institutional requirements.
This is not a traditional administrative role. It is a strategic executive support position requiring confidence, discretion, strong public relations acumen, and the ability to engage professionally with senior government officials, board members, institutional partners, and high-profile stakeholders.
The Opportunity
You will serve as a trusted extension of the CEO's office — ensuring seamless executive operations while maintaining a strong external presence. You will coordinate high-level engagements, manage sensitive documentation, and represent the leadership office with professionalism and credibility.
This role requires someone who is:
- Calm under pressure
- Confident in senior environments
- Skilled in relationship management
- Able to build and maintain professional networks
Key Scope of Responsibility
- Executive Office Leadership: Oversee the day-to-day operation of the CEO's office, manage complex calendars and high-level scheduling, and prepare executive briefs, summaries, and strategic materials.
- Stakeholder & VIP Engagement: Act as a professional interface between leadership and external stakeholders, engage confidently with government entities, institutional partners, and senior executives, and support protocol and official visits with professionalism.
- Communication & Representation: Draft formal correspondence in Arabic and English, ensure clarity, diplomacy, and discretion in all communications, and maintain executive-level standards in documentation and presentation.
- Governance & Coordination: Coordinate board-related matters and executive documentation, prepare accurate minutes and leadership reports, and ensure alignment with institutional standards and governance processes.
- Events & Official Engagements: Organize high-profile meetings, conferences, and official engagements, manage executive travel and logistics with precision.
Profile We Seek:
- Experience supporting senior leadership, board members, or executive offices
- Strong exposure to public relations, protocol handling, or stakeholder engagement
- Exceptional Arabic and English communication skills
- High emotional intelligence and executive presence
- The networking capability of a business development professional
- Absolute discretion and integrity
This appointment aligns with national workforce development initiatives and institutional requirements.
Requirements
- Requires 2-5 Years experience
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