Executive Secretary📣 Job Ad

A distinguished and well-established institution in Saudi Arabia is seeking a highly capable Executive Secretary to operate within the Office of the President & CEO.

This is not a traditional administrative role. It is a strategic executive support position requiring confidence, discretion, strong public relations acumen, and the ability to engage professionally with senior government officials, board members, institutional partners, and high-profile stakeholders.

The Opportunity
You will serve as a trusted extension of the CEO's office — ensuring seamless executive operations while maintaining a strong external presence. You will coordinate high-level engagements, manage sensitive documentation, and represent the leadership office with professionalism and credibility.

This role requires someone who is:

• Calm under pressure
• Confident in senior environments
• Skilled in relationship management
• Able to build and maintain professional networks

Key Scope of Responsibility

• Executive Office Leadership: Oversee the day-to-day operation of the CEO's office, manage complex calendars and high-level scheduling, and prepare executive briefs, summaries, and strategic materials.
• Stakeholder & VIP Engagement: Act as a professional interface between leadership and external stakeholders, engage confidently with government entities, institutional partners, and senior executives, and support protocol and official visits with professionalism.
• Communication & Representation: Draft formal correspondence in Arabic and English, ensure clarity, diplomacy, and discretion in all communications, and maintain executive-level standards in documentation and presentation.
• Governance & Coordination: Coordinate board-related matters and executive documentation, prepare accurate minutes and leadership reports, and ensure alignment with institutional standards and governance processes.
• Events & Official Engagements: Organize high-profile meetings, conferences, and official engagements, manage executive travel and logistics with precision.

Profile We Seek:

• Experience supporting senior leadership, board members, or executive offices
• Strong exposure to public relations, protocol handling, or stakeholder engagement
• Exceptional Arabic and English communication skills
• High emotional intelligence and executive presence
• The networking capability of a business development professional
• Absolute discretion and integrity

This appointment aligns with national workforce development initiatives and institutional requirements.