Administrative Assistant📣 Job Ad

About Taj HR and the Role

Taj HR, a premier contracting organization operating under an established international group founded in 1977, is seeking a dedicated Administrative Assistant. This full-time position is based in Dammam, Eastern region, and supports the efficient operation of the office by managing daily administrative tasks and providing essential assistance to executives. The company provides comprehensive services across General Contracting, Heavy Equipment Rental, Local Staffing & Outsourcing, Overseas Recruitment, Project Support, and Oilfield Supplies.

Role Purpose

The Administrative Assistant is central to ensuring smooth office operations, providing comprehensive support to executives, and maintaining organizational efficiency. This role involves managing schedules, facilitating communication, preparing documents, and overseeing general office management, contributing directly to overall team productivity.

Key Responsibilities

• Provide general administrative support to the team, including managing special projects, conducting research, and handling ad hoc requests.
• Manage professional written and verbal correspondence, answer phones, direct calls, and take messages, utilizing strong English skills.
• Draft, format, and edit documents such as reports, presentations, and official letters in English.
• Track and manage expenses, process invoices, and assist with budget monitoring and reporting.
• Input and update data in various systems, such as databases or spreadsheets, and maintain accurate records.
• Organize and maintain schedules for management or team members, including booking meetings, appointments, and travel arrangements; prepare meeting materials, take minutes, and follow up on action items.
• Coordinate events, from small meetings to larger corporate events, including participant communication.
• Respond to inquiries and provide general support to relevant internal and external stakeholders.

Internal and External Collaboration

This role involves regular interaction with various internal and external stakeholders. Internally, the Administrative Assistant will collaborate with executives, managers, team members, HR, Finance, IT Support, Facilities Management, and Procurement. Externally, communication will extend to service providers and suppliers.

Qualifications and Experience

• A minimum of 5-10 years of experience in an administrative role.
• Background working with Technical & Training Institutes (as a trainer or administrator) OR within Oil & Gas / EPC companies.
• Fluency in English, both written and verbal, is essential.
• Strong organizational skills, a proactive approach, and efficiency.
• GCC experience is preferred.

Application

If you meet the above requirements and are looking for a challenging full-time role in Dammam, we encourage you to apply.