Receptionist

Join Our Dynamic Team!
We are proud to be one of the leading firms in the oil & energy sector, and we’re currently expanding our team. We are looking for a Receptionist and Administration who is organized, proactive, and ready to grow within a dynamic work environment. If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities:

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills:
Education & Experience:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role with Good ERP knowledge may also apply.

Technical Skills:

• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).

Soft Skills:

• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.

A receptionist is required to work at Al-Nada Perfume Center for women's decoration. She should have previous experience in the reception field and possess high communication skills. Her responsibilities include receiving visitors, responding to inquiries, organizing appointments, and handling phone calls efficiently. Proficiency in Arabic is required, as well as the ability to work under pressure. Please send your CV to the number: 05********. The salary will be determined after the interview.

Job Purpose
To ensure optimal reliability and performance of all mechanical systems by leading mechanical maintenance activities, providing technical expertise, and implementing preventive strategies that minimize downtime, enhance safety, and support continuous production efficiency.

Key Accountability Areas

• Maintenance Execution and Technical Support: Lead and provide expert technical support to the maintenance team in resolving unplanned mechanical breakdowns to ensure a quick return to production. Diagnose mechanical, hydraulic, and pneumatic system failures and implement effective corrective actions. Coordinate with machine and equipment suppliers for repairs, spare parts sourcing, and technical consultation.
• Preventive Maintenance and Asset Management: Develop, schedule, and oversee preventive maintenance plans and checklists for all mechanical systems and equipment. Manage spare parts inventory effectively, identify alternative suppliers, and drive cost optimization without compromising reliability. Supervise contractors under Annual Maintenance Contracts (AMC) and ensure their adherence to scope, quality, and safety standards.
• Technical Expertise and Continuous Improvement: Demonstrate strong understanding and interpretation of mechanical, hydraulic, and pneumatic diagrams. Lead troubleshooting and root cause analysis to prevent recurrence of mechanical failures. Provide technical recommendations for equipment upgrades, process improvements, and energy efficiency. Organize and coordinate maintenance teams to ensure continuous operational support across all shifts.
• Operational Excellence and Quality Assurance: Implement and sustain the 5S methodology to maintain high workplace standards and operational discipline. Plan, prioritize, and optimize maintenance activities to minimize downtime and support uninterrupted production. Ensure all maintenance and repair work complies with internal quality standards, safety regulations, and industry best practices.
• Strategic Support and Safety Leadership: Contribute to company profitability by improving equipment reliability, optimizing maintenance costs, and reducing production losses. Promote a culture of safety and accountability, ensuring all team members adhere to health, safety, and environmental policies. Support management in developing long-term maintenance strategies and capital improvement plans.

HR Proficiency: Ability to obtain updated soft and technical skills related to the job.
Delivery: Perform the planned activities to meet the operational and development targets as per delivery schedules. Utilize resources effectively to achieve objectives within efficient cost and time. Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving: Solve any related problems arise and escalate any complex operational issues.
Quality: Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvements: Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
Compliance: Comply to related policy and procedures and work instructions.
Health, Safety, and Environment: Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.