Secretary

Job Description / Secretary
Working Hours / 8 hours one morning shift
Vacation / Friday and Saturday

• Plan, coordinate, and administer committee and board meetings (scheduling, venue/virtual setup, invitations).
• Draft and circulate agendas, meeting packs, presentations, and supporting documents in advance.
• Attend meetings, take precise minutes, and record decisions and action items with clear owners and deadlines.
• Maintain and organize committee and board records, archives, and document library.
• Monitor follow-up on resolutions and report on outstanding actions.
• Support governance processes and ensure compliance with internal policies and statutory requirements.
• Produce concise post-meeting summaries and periodic governance reports for senior leadership.

• Bachelor’s degree in a relevant field.
• Minimum 5 years’ experience in committee/board secretariat or similar governance role.
• Professional certification such as CAP or equivalent in committee/board management is preferred.

• Excellent minute-taking and report-writing skills.
• Strong organization and document-management abilities.
• Proficiency in presentation design (PowerPoint) and MS Office.
• Strong communication and stakeholder-management skills.
• High attention to detail, discretion, and confidentiality.
• Ability to manage multiple tasks and tight deadlines.

• Operate forklifts, reach trucks, and other material handling equipment safely.
• Support warehouse movements, including loading, unloading, and stacking.
• Conduct routine inspections on equipment to ensure proper functionality.
• Follow safety guidelines and warehouse SOPs.

• Valid Heavy Vehicle License or MHE license.
• Hands-on experience with Reach Truck / Forklift.
• Prior experience in warehouse or logistics operations.
• Proficiency in Arabic and English (speaking & understanding).
• Ability to relocate anywhere in KSA.
• Must be able to join immediately.