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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJazan
Role Overview
We are seeking a proactive and detail-oriented Committee Secretary to provide professional secretariat support to boards and committees. The successful candidate will ensure effective meeting management, accurate record-keeping, and smooth follow-up on decisions to support strong governance across the organization.

Key Responsibilities
  • Plan, coordinate, and administer committee and board meetings (scheduling, venue/virtual setup, invitations).
  • Draft and circulate agendas, meeting packs, presentations, and supporting documents in advance.
  • Attend meetings, take precise minutes, and record decisions and action items with clear owners and deadlines.
  • Maintain and organize committee and board records, archives, and document library.
  • Monitor follow-up on resolutions and report on outstanding actions.
  • Support governance processes and ensure compliance with internal policies and statutory requirements.
  • Produce concise post-meeting summaries and periodic governance reports for senior leadership.

Qualifications & Experience
  • Bachelor’s degree in a relevant field.
  • Minimum 5 years’ experience in committee/board secretariat or similar governance role.
  • Professional certification such as CAP or equivalent in committee/board management is preferred.

Skills & Competencies
  • Excellent minute-taking and report-writing skills.
  • Strong organization and document-management abilities.
  • Proficiency in presentation design (PowerPoint) and MS Office.
  • Strong communication and stakeholder-management skills.
  • High attention to detail, discretion, and confidentiality.
  • Ability to manage multiple tasks and tight deadlines.

Requirements

  • Requires 2-5 Years experience

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