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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJeddah
About the Role: We are seeking a dedicated and efficient Administrative Secretary to join our team at Info Resume Edge - GCC. In this pivotal role, you will support our office operations and ensure smooth communication within the organization.

Key Responsibilities:
  • Office Administration: Manage and organize office operations and procedures. Maintain and update office files, records, and documentation. Ensure office supplies are maintained, including checking inventory and ordering new items.
  • Communication Management: Answer phone calls and redirect them when necessary. Handle incoming and outgoing correspondence, including emails, letters, and packages. Greet and assist visitors in a professional manner.
  • Scheduling and Coordination: Organize and schedule meetings and appointments. Prepare agendas, take minutes, and distribute summaries for meetings. Coordinate travel arrangements, including flight bookings, hotel reservations, and itineraries.
  • Document Preparation: Draft, format, and proofread documents, reports, and presentations. Prepare and manage confidential documents with discretion.
  • Data Management: Maintain databases and generate reports as needed. Update and manage electronic and paper filing systems.
  • Support Services: Assist in event planning and coordination of office activities. Provide support to other departments as required.
  • Compliance and Confidentiality: Adhere to company policies and procedures. Handle sensitive information with the highest level of confidentiality.

Skills and Qualifications:
  • High school diploma or equivalent; Associates Degree or relevant certification is a plus.
  • Proven experience as an Administrative Secretary or in a similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.

Preferred Attributes:
  • Knowledge of office management systems and procedures.
  • Familiarity with basic accounting and budgeting principles.
  • Experience with scheduling software or project management tools.
  • Positive attitude and professional demeanor.

Requirements

  • No experience required

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