img
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJeddah
Join Our Team as an Administrative Assistant
We are a well-established law firm located in Jeddah, Saudi Arabia, looking to expand our team with a dedicated Administrative Assistant. We provide a full suite of business and corporate legal services and are seeking a skilled individual to support our operations effectively.

Key Responsibilities:
  • Administrative Support:
    Manage phone calls, emails, and correspondence; schedule meetings and appointments; and handle office supplies. Greet clients, manage the reception area, and handle client inquiries. Make travel arrangements, organize firm events, seminars, and webinars.
  • Team Management:
    Provide support to lawyers, manage schedules, prepare legal documents, and assist with project management tools to track tasks.
  • HR Support:
    Assist with onboarding, scheduling interviews, and maintain employee files.
  • Accounts Billing:
    Support accounts payable and receivable, invoice processing, tracking payments, and financial record maintenance.
  • Client Services:
    Maintain client contact lists, manage client correspondence, and organize documentation.
  • IT Management:
    Support office equipment setup, data entry, and assist with IT training sessions.

Required Key Competencies:
Attention to detail, strong verbal and written communication skills, and ability to manage multiple tasks efficiently. Familiarity with office software is essential.

Desired Qualifications:
Bachelor’s degree or diploma in Business Administration or equivalent. Proficiency in English and Arabic is required.

Requirements

  • No experience required

Similar Jobs

Administrative Assistant

📣 Job Ad

MakaniParking

Full-time
Join Our Team as an Administrative Assistant!
At MakaniParking, we are excited to announce an opportunity for an Administrative Assistant to support our operations in Jeddah, Makkah. We pride ourselves on delivering top-notch parking solutions throughout Saudi Arabia, and we are looking for an individual who can embody our values of professionalism and excellence.

Key Responsibilities:
  • Assist with general office tasks, including filing and email correspondence.
  • Manage schedules, coordinate meetings, and maintain accurate records.
  • Handle information requests and direct them to appropriate departments.
  • Track and manage important documents such as contracts and reports.
  • Prepare agendas, take notes during meetings, and follow up on action items.
  • Arrange travel logistics for staff, including flight and hotel bookings.
  • Organize team activities and events.
  • Manage office supplies to ensure smooth operations.
  • Support team leaders with various administrative tasks.

Qualifications:
  • Bachelor’s degree in business administration or a related field (preferred).
  • 12 years of experience in administrative roles.
  • Strong organizational skills and ability to multitask effectively.
  • Proficiency in Microsoft Office Suite.
  • Excellent written and verbal communication skills in English.

This dynamic role requires a proactive mindset and the confidence to take ownership of your responsibilities while working under pressure. If you are ready to take the next step in your career, we welcome you to apply!

breifcase0-1 years

locationJeddah

19 days ago

Administrative Assistant

📣 Job Ad

Burjline Builders

Full-time
Join Our Team as an Administrative Assistant (Female)
At Burjline Builders, we are seeking a highly organised and efficient Administrative Assistant to become a vital part of our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to contribute to the smooth running of our operations.

Key Responsibilities:
  • Manage and maintain schedules, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organise and maintain filing systems, both electronic and physical.
  • Answer and direct phone calls, take messages, and handle inquiries.
  • Manage office supplies and equipment, ensuring adequate stock levels.
  • Coordinate meetings and events, including booking venues and catering.
  • Provide general administrative support to various departments as needed.
  • Handle confidential information with discretion and professionalism.

Qualifications:
  • Proven experience as an administrative assistant or in a similar role.
  • Strong organisational and time management skills with the ability to prioritise tasks effectively.
  • Excellent written and verbal communication skills in English.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Adaptability and flexibility to handle changing priorities and deadlines.

breifcase0-1 years

locationJeddah

23 days ago

Administrative Assistant

📣 Job Ad

Venus Services

Full-time
Join Venus Services as a Sales & Administrative Assistant!
Are you a dynamic and detail-oriented individual? Venus Services is seeking a Commercial Assistant to enhance our VIP travel and transportation operations in Saudi Arabia. Your role will encompass vital administrative and customer service support, ensuring a seamless experience for our clients.

Key Responsibilities:
  • Handle client communication and follow-up for trip bookings and itinerary planning.
  • Provide administrative support by preparing reports, presentations, and internal documents.
  • Manage and update content on social media platforms to elevate brand visibility.
  • Coordinate with operations for seamless travel scheduling and support.
  • Maintain accurate records of reservations, client feedback, and reports.

Requirements:
  • Saudi nationality (mandatory).
  • Fluent in spoken and written English.
  • Proficient in Microsoft Office Suite: Word, Excel, PowerPoint.
  • Excellent organizational and multitasking skills.
  • Experience in customer service or administrative support is preferred.
  • Interest or experience in the travel and luxury service industry is an advantage.

Apply by sending your CV to H@****************** before 20052025.

breifcase0-1 years

locationJeddah

23 days ago

You may also like