Administrative Assistant

• Administrative Support:
  Manage phone calls, emails, and correspondence; schedule meetings and appointments; and handle office supplies. Greet clients, manage the reception area, and handle client inquiries. Make travel arrangements, organize firm events, seminars, and webinars.
• Team Management:
  Provide support to lawyers, manage schedules, prepare legal documents, and assist with project management tools to track tasks.
• HR Support:
  Assist with onboarding, scheduling interviews, and maintain employee files.
• Accounts Billing:
  Support accounts payable and receivable, invoice processing, tracking payments, and financial record maintenance.
• Client Services:
  Maintain client contact lists, manage client correspondence, and organize documentation.
• IT Management:
  Support office equipment setup, data entry, and assist with IT training sessions.

Administrative assistant needed to work in a prestigious company, with high organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or a related field, or have at least two years of experience in administrative support.

Main tasks:

• Organizing and managing appointments, meetings, and agendas

• Preparing and coordinating administrative reports and correspondence

• Follow up on administrative transactions and file management and archiving

• Coordination with different departments and facilitating the flow of information

• Managing phone calls and emails

• Providing logistical support for meetings and events

• Assisting in preparing presentations and important documents

Follow up on social media accounts

• Manage and organize office operations, including scheduling, meetings, and office supplies
• Handle incoming and outgoing correspondence (emails, phone calls, etc.)
• Maintain and update office filing systems and databases
• Assist in preparing reports, presentations, and documents as needed
• Coordinate travel arrangements and meetings for staff
• Provide general administrative support to executives and team members
• Assist in event planning and coordination of company activities
• Handle confidential and sensitive information with discretion
• Collaborate with other team members to improve office efficiency

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office equipment (*, printers, copiers, etc.)
• Ability to work independently and in a team environment
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Attention to detail and problem-solving skills