Position Summary:The Executive Office Manager plays a vital role in supporting the Chief Executive Officer (CEO) by managing and overseeing all administrative and operational functions of the executive office. This position acts as the central communication hub between the CEO and internal departments, ensuring smooth execution of strategic decisions, efficient information flow, and professional representation of the executive office. The ideal candidate is an organized, detail-oriented, and highly professional individual who thrives in fast-paced environments and maintains strict confidentiality at all times.
Key Responsibilities:- Executive and Administrative Management:
- Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
- Prepare reports, executive summaries, and presentations for internal and external use.
- Handle correspondence, prioritize communications, and ensure timely responses.
- Oversee document management systems and maintain accurate recordkeeping.
- Follow up on decisions and action items to ensure timely execution.
- Strategic Coordination and Communication:
- Serve as the main liaison between the CEO and department heads.
- Draft, edit, and review executive communications, letters, and official statements.
- Coordinate executive committee meetings, including agenda preparation and minutes.
- Supervise and support administrative assistants or office staff as needed.
- Executive Support:
- Organize business travel, accommodations, and itineraries for the CEO.
- Attend select meetings to record minutes and track follow-up actions.
- Maintain confidentiality and discretion in handling sensitive information.
- Provide operational insights and reports to enhance office efficiency.
- Representation and External Relations:
- Represent the CEO’s office professionally in external meetings or corporate events.
- Build and maintain relationships with partners, stakeholders, and government entities.
- Coordinate with the PR or Communications team for official announcements or events.
Qualifications and Experience:- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 7 years of experience in executive office management or a senior administrative role.
- Exceptional communication and interpersonal skills.
- Fluency in English and Arabic (both written and spoken).
- Advanced proficiency in Microsoft Office Suite and project management tools.
- Professional demeanor with leadership qualities and organizational excellence.
