Office Manager Jobs in Al khobar

About the Duty Manager Role

IHG Hotels & Resorts is seeking a Duty Manager to join our team in Al Khobar, Saudi Arabia. This role is integral to ensuring exceptional guest experiences and efficient hotel operations by leading from the front. The Duty Manager will champion a collaborative team approach, managing guest interactions, team performance, and all facets of hotel operations to deliver authentic and memorable experiences. This position offers the opportunity to contribute to a growing global organization committed to creating inclusive teams where individuals can grow and make a difference.

Key Responsibilities

• Lead the management of guest experiences, team performance, and overall hotel operations.
• Prioritize workload effectively to ensure the team delivers authentic and memorable guest experiences.
• Develop team members' skills to drive positive hotel performance results.
• Engage in direct communication with guests to resolve issues, queries, or concerns.
• Serve as the primary point of contact for critical emergency situations.

Qualifications and Experience

• Minimum Diploma or equivalent qualification; some college education is preferred.
• A minimum of 2 years of experience in a front desk or guest service leadership role.
• Fluency in spoken and written English is mandatory.
• Willingness to work evenings and weekends is required.

Required Skills and Abilities

• Guest Experience Management
• Team Performance Management
• Hotel Operations Management
• Workload Prioritization
• Guest Complaint Resolution
• Emergency Situation Management
• Proficiency in spoken and written English
• Basic mathematics skills
• Excellent communication, problem-solving, reasoning, and motivational skills
• Working knowledge of hotel property management systems, such as Opera, is beneficial.
• Fluency in other languages may be preferred.

Physical Requirements

The role requires the ability to stand for extended periods in front desk areas and perform occasional lifting of heavy items.

Work Environment and Location

This is a full-time position based in Al Khobar, Eastern Province, Saudi Arabia. The role involves working evenings and weekends as required.

About the Role

Al-Qadsiah Saudi Club is seeking a Scouting Operations Manager to lead and coordinate the operational, administrative, and governance framework of the scouting department. This role is crucial in ensuring scouting activities are delivered efficiently, remain compliant with football regulations, operate within budget, and align with the club's overall recruitment strategy and objectives. You will play a key role in shaping the club's legacy, contributing to the nation's sports vision.

Key Responsibilities

• Lead and standardize scouting operations across First Team, Emerging Talent, and Academy programmes.
• Translate recruitment priorities into operational plans covering scout deployment, travel, reporting, and system usage.
• Serve as the central operational link between recruitment, football strategy, finance, legal, and HR departments.
• Contribute to the Market Intelligence and Loans Working Group to support strategic decision-making.
• Ensure all scouting activity complies with Saudi Pro League, SAFF, FIFA, and club regulations.
• Oversee contract status, agent compliance, data protection, and conflict-of-interest processes.
• Maintain accurate and audit-ready records for scouting assignments, reporting, expenses, and approvals.
• Manage the scouting operations budget, including travel, accommodation, subscriptions, and external services.
• Act as the primary liaison with the Finance Department for budgeting, forecasting, approvals, and reconciliations.
• Monitor expenditure and identify potential risks, variances, and efficiencies.
• Coordinate domestic and international travel for scouts and trialists, managing logistics including flights, accommodation, visas, and local arrangements.
• Maintain the central scouting calendar covering matches, tournaments, showcases, and competitions.
• Provide operational support to the scouting team to enable focus on talent identification and evaluation.
• Act as a key point of contact for operational queries and problem-solving.
• Support the onboarding and development of new scouting staff.
• Oversee player care support for Emerging Talent players.
• Identify opportunities to improve efficiency, compliance, communication, and cost control across scouting operations.
• Review and refine processes to ensure alignment with industry best practice.
• Stay informed on developments in scouting operations, regulations, and technology.

Qualifications and Requirements

• Experience in football operations, scouting operations, recruitment operations, or a similar role within professional football or elite sport.
• Experience managing complex logistics, travel programmes, and budgets in an international environment.
• Strong experience working across multiple stakeholder groups including recruitment, finance, legal, and HR.
• Excellent organizational and planning skills with strong attention to detail.
• Strong financial awareness and experience managing budgets and expenses.
• Ability to remain calm and structured under pressure, particularly during transfer windows.
• Proactive, solutions-focused mindset with the ability to take ownership of key processes.
• Fluency in English.
• A Degree in Sports Management, Business, Finance, or a related discipline is desirable.
• Professional development courses in football administration, governance, or compliance are desirable.
• A strong understanding of football recruitment structures and scouting workflows is desirable.
• Knowledge of scouting and recruitment platforms such as TransferRoom, Wyscout, and Instat is desirable.
• Familiarity with SAFF, SPL, and AFC regulations is desirable.
• Established networks across clubs in Europe and the Americas are desirable.
• Previous experience working in Saudi Arabia or the Middle East is desirable.
• Additional language skills including Spanish or Arabic are desirable.

Work Environment

This is a full-time position based in Al Khobar, Eastern Province, Saudi Arabia, with Al-Qadsiah Saudi Club. The club fosters a culture that values quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony.

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

About the Role

Oracle is seeking a Senior Data Center Manager to lead a team of Data Centre Technicians in Al Khobar, Saudi Arabia. This role is responsible for overseeing all Cloud Hardware Support activities across various Oracle business units, including OCI Commercial, DRCC, Alloy, Sovereign Cloud, Multicloud, C@C, and On-Premise environments. The position requires a commitment to maintaining 24/7 service level adherence, fostering customer relationships, and driving continuous process improvements.

This is a management position for individual contributors within Cloud Data Center and Hardware Field Support. The ideal candidate will be an experienced IT professional with proven people management abilities and a strong technical understanding of the physical aspects of IT service delivery. Participation in a 24x7 on-call rotation is required.

Key Responsibilities

• Lead a team of Data Centre Technicians supporting Oracle's diverse business units, including OCI Commercial, DRCC, Alloy, Sovereign Cloud, Multicloud, C@C, and On-Premise environments.
• Oversee all Cloud Hardware Support activities, including break/fix, installations, inventory management, and quality control within a designated territory.
• Ensure 24/7 on-site service level adherence to SLAs/OLAs to enhance customer satisfaction and identify business opportunities.
• Proactively plan resources to meet SLAs and presence requirements.
• Manage customer relationships, acting as a primary contact for customers, service teams, and partners, and assisting with escalated issues.
• Coordinate and resolve conflicts in accordance with best practices.
• Serve as the liaison between various Oracle data center environments and management.
• Manage all levels of internal and external communication, including interactions with multiple teams and stakeholders on projects such as DCO, Build, and Incident Management.
• Document and address issues raised in regular meetings with DCO Management and other partners.
• Implement and reinforce operational process improvements.
• Ensure the timely delivery of services and tasks.
• Provide upward reporting on progress, KPIs, and incidents.
• Negotiate and coordinate with local vendors, overseeing their performance and expectations.
• Develop and grow team members through progression, leadership, guidance, and training.
• Drive a culture of continual improvement and learning within team activities.
• Participate in talent review, performance management, and other people management processes.
• Ensure swift resolution and hardware support for all major incidents.
• Lead hardware deployments, ensuring IT capacity through installations, updates, and cabling.
• Manage service requests and maintain operational excellence through 5S standards.
• Enforce Data Centre Compliance, overseeing audits, security measures, training, and adherence to corporate policy.
• Maintain inventory control through accurate audits, processing RMAs, and managing parts delivery and shipping.
• Support Cloud at Customer and On-Premise hardware.
• Potentially manage SubCo engagements, including performance oversight and contract negotiations.
• Responsible for KPI and metrics improvement for Oracle businesses (OCI Commercial, DRCC, Alloy, Multicloud, C@C) within the assigned territory.

Qualifications and Requirements

• A minimum of 5-10 years of relevant experience is required.
• Must possess knowledge and hands-on experience with relevant OCI system tools and processes.
• Requires a full understanding of all related escalation and incident management processes and best practices.
• Must have people management ability and a deep technical grounding in the physical aspects of IT Service Delivery.
• Must be able to handle and manage all levels of communications successfully, both internally and externally.

Required Skills

• Data Center Management
• Cloud Hardware Support
• Break/Fix
• Installations
• Inventory Management
• Quality Control
• SLA/OLA Adherence
• Customer Relationship Management
• Conflict Resolution
• Escalation Management
• Process Improvement
• People Management
• Performance Evaluation
• Employee Development
• Hiring
• KPI Improvement
• Shift Planning
• Team Communication
• Incident Management
• Hardware Deployments
• IT Capacity Management
• Service Request Management
• 5S Standards
• Data Centre Compliance
• Audits
• Security Measures
• Corporate Policy Adherence
• RMA Processing
• Parts Management
• Cloud at Customer (C@C) Support
• On-Premise Hardware Support
• SubCo Engagement Management
• Contract Negotiation
• OCI System Tools
• IT Service Delivery
• Communication
• Leadership

Work Environment

This full-time role is based in Al Khobar, Saudi Arabia. The position requires participation in a 24x7 on-call rotation.

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

• Overseeing manual handling plans for safe operations in our warehouses
• Coaching the team to execute daily tasks to meet targets
• Monitoring incoming and outgoing shipments
• Participating in inventory planning and ordering
• Resolving delivery schedule conflicts
• Ensuring inventory accuracy through regular counts
• Implementing safety and security protocols

About the Role

Adventure World Entertainment is seeking a dedicated Branch Manager to oversee operations at its Al Khobar branch in Saudi Arabia. This full-time, on-site role is essential for ensuring the smooth daily functioning of the branch, maintaining high levels of customer satisfaction, and driving performance to meet organizational objectives. The Branch Manager will be instrumental in fostering a positive guest experience and achieving business goals.

The Branch Manager will be responsible for a wide range of operational and managerial duties, including staff supervision, financial oversight, and the implementation of company policies. This position requires a proactive individual with strong leadership capabilities and a commitment to excellence in the entertainment and hospitality sector.

Key Responsibilities

• Oversee and manage all daily operations of the branch.
• Lead, supervise, and motivate team members to ensure optimal performance.
• Ensure a high level of customer satisfaction and enhance the overall guest experience.
• Manage branch budgeting and financial planning.
• Oversee inventory management processes.
• Implement and enforce company policies and procedures.
• Ensure compliance with all health and safety regulations.
• Analyze performance metrics to identify areas for improvement and implement corrective actions.
• Coordinate effectively with other departments to achieve overarching business goals.
• Drive performance to meet and exceed organizational targets.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Management, or a related field.
• A minimum of 5 to 10 years of relevant experience.
• Proven experience in the entertainment, hospitality, or retail industry is preferred.
• Ability to work a flexible schedule, including evenings, weekends, and holidays.

Required Skills

• Strong leadership and team management abilities.
• Excellent decision-making capabilities.
• Exceptional customer service and conflict resolution skills.
• Proficient interpersonal skills for effective communication and relationship building.
• Solid understanding of inventory management principles.
• Proficiency in budgeting and financial management.
• Expertise in operational processes within the relevant industry.
• Effective problem-solving and multitasking abilities.
• Strong time management skills to prioritize and meet deadlines.
• Proficiency in using various management tools and software.

Work Location and Type

This is a full-time, on-site position located in Al Khobar, Eastern Province, Saudi Arabia. The role may involve serving areas including Al Jubail and Al Khobar.

• Manage and supervise daily restaurant operations for efficient workflow.
• Monitor food quality and customer service standards, ensuring compliance with brand guidelines.
• Lead, train, and assess employee performance.
• Prepare staff schedules based on operational requirements.
• Monitor sales performance and work towards financial goals.
• Oversee inventory management and supply orders, minimizing waste.
• Handle customer complaints professionally to enhance the guest experience.
• Ensure compliance with health, safety, and hygiene standards.
• Prepare daily and weekly operational and sales reports.
• Lead the team during peak hours ensuring fast and accurate service.
• Adhere to local regulations and operational procedures.

• Minimum 3 years of experience managing burger or fast-food restaurants.
• Strong leadership and team management skills.
• Good understanding of restaurant operations, sales systems, and inventory management.
• Ability to work under pressure and solve problems effectively.
• Excellent communication and customer service skills.
• Proficient in using POS systems and operational reporting tools.
• Knowledge of food safety standards and municipality regulations (Balady requirements).
• Previous experience in achieving KPIs and driving sales growth is preferred.

• Implement timely decisions relevant to the department and report on status monthly.
• Deliver the annual audit plan on time.
• Approve and review all audit programs.
• Manage budget effectively, ensuring audits are conducted within planned timelines.
• Ensure compliance with internal audit standards through regular quality assurance reviews.
• Provide training and share knowledge with team members.
• Collect and maintain stakeholder feedback on audits with a target satisfaction score of 75%.

• Minimum 10 years of audit experience, preferably in construction or project-based industries.
• Strong knowledge of internal controls and audit methodologies.
• Experience with ERP systems like SAP or Oracle.
• Bachelor’s degree in Accounting, Finance, or related field.
• Certification such as CIA, CISA, CPA, or equivalent.

We are looking for a Quality and Operations Manager – Specialty Coffee (Flexible Hours / Part-time)

To supervise product quality and establish clear operational standards within the café, while developing the team to work independently and efficiently with ongoing follow-up.

We are looking for someone with real practical experience in specialty cafés and a deep understanding of quality control, calibration, training baristas, and enhancing operational standards.

Responsibilities:
• Establishing and developing quality and operational standards (SOPs)
• Monitoring and adjusting calibration, beverage recipes, and extraction quality
• Training the team and raising the technical and professional level
• Building a work system that enables the team to manage daily operations independently
• Regularly monitoring performance and providing feedback and improvement plans
• Continuously monitoring customer experience and product quality
• Reviewing procedures and increasing operational efficiency while reducing errors and waste
• Providing reports and recommendations for quality improvement

Requirements:
• Actual experience in specialty coffee and operations
• Knowledge of Ratio – Extraction – Calibration – Workflow
• Leadership and developmental personality
• Ability to build a team and adopt a clear work system

Nature of Work:
Flexible hours / In-person with continuous follow-up, with a priority on results and operational quality..

• Provide administrative and clerical support to the team or department.
• Manage correspondence, filing, document control, and office records.
• Schedule meetings, prepare agendas, and coordinate logistics.
• Maintain reports, trackers, and general administrative documentation.
• Support travel arrangements, office supplies, and day-to-day office operations.
• Coordinate with internal teams and external parties as required.

• Diploma or bachelor’s degree in Business Administration or related field preferred.
• Previous administrative experience is an advantage.
• Proficient in MS Office applications.
• Strong organizational, communication, and time-management skills.

About the Role

WIKA Group, a global leader in measurement technology, is seeking an IT Help Desk Support professional to join their team in Al Khobar, Saudi Arabia. This full-time position is essential for maintaining the efficient operation of IT systems and providing critical support to end-users. The role contributes to a productive work environment by resolving technical issues and supporting IT initiatives.

With over 75 years of experience, WIKA Group focuses on enabling safe, efficient, and sustainable processes through advanced sensing solutions. Joining a team of over 11,000 employees, you will contribute to addressing global megatrends and driving innovation. This is an opportunity to develop your skills in line with technological advancements within a forward-thinking organization.

Key Responsibilities

• Provide first and second-level support for desktops, laptops, printers, and other peripherals.
• Troubleshoot and resolve hardware-related issues for various IT components.
• Install, configure, and maintain operating systems, specifically Windows, and mobile devices, including iOS.
• Deploy and support essential software applications, including MS Office, production tools, and other critical applications.
• Manage user accounts by creating, modifying, and deleting them as required.
• Administer user permissions and access rights to ensure data security and system integrity.
• Utilize Office 365 applications to enhance end-user productivity and collaboration.
• Handle technical issues independently and escalate complex problems to appropriate teams when necessary.
• Assist in the execution of IT projects initiated by the headquarters.
• Utilize remote desktop support tools and techniques for efficient troubleshooting.
• Ensure strict compliance with all IT security policies and standards.
• Track and manage IT assets, including computers, peripherals, and printers, maintaining accurate records.
• Perform CCTV management tasks as required.
• Oversee time and attendance management systems.
• Gather user requirements, analyze them, and provide informed recommendations.
• Document technical procedures and maintain accurate records of all support requests and resolutions.
• Continuously improve skills in alignment with new technology rollouts within the IT Department.

Qualifications and Requirements

• Proven experience in providing first and second-level IT support.
• Demonstrated ability to troubleshoot and resolve hardware and software issues.
• Experience with user account management, including creation, modification, and deletion.
• Familiarity with managing user permissions and access rights.
• Experience in gathering user requirements and making technical recommendations.
• Proficiency in documenting technical procedures and maintaining support request records.
• Experience with CCTV management and time & attendance management systems.

Required Skills

• Expertise in providing first and second-level support for desktops, laptops, printers, and peripherals.
• Strong hardware troubleshooting skills.
• Proficiency in installing, configuring, and maintaining Windows operating systems and iOS mobile devices.
• Experience deploying and supporting software applications, including MS Office and production tools.
• Solid understanding of networking concepts, protocols, and technologies such as TCP/IP, DNS, DHCP, and LAN/WAN configuration.
• Ability to troubleshoot network connectivity issues, including wireless and wired connections.
• Skilled in user account management and managing user permissions and access rights.
• Proven ability to handle Office 365 applications effectively to boost end-user productivity and collaboration.
• Excellent problem-solving abilities and a proactive approach to identifying and resolving technical issues.
• Proficiency with remote desktop support tools and techniques.
• Knowledge of IT security policies and standards.
• Experience with IT asset management.
• Strong communication and interpersonal skills, with the ability to explain technical information to non-technical users.
• Certifications such as CompTIA A+, CompTIA Network+, Microsoft certifications (MCSE), or Network certifications (CCNA) are highly desirable.
• Familiarity with MS SQL as a Data Base Administrator is a plus.

Work Environment and Details

This is a full-time position based in Al Khobar, Eastern Province, Saudi Arabia. The role requires flexibility to work outside regular business hours and participate in an on-call rotation as needed. The position requires 5-10 years of relevant experience.