Office Manager Jobs in Al khobar

• Plan, organize, and direct the Concierge operations.
• Ensure efficient administration of the department.
• Develop and maintain guest relationships for maximum satisfaction.
• Problem solving and managing guest inquiries effectively.

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

• Perform clerical duties including scheduling meetings and managing correspondence.
• Support company leadership with administrative tasks.
• Maintain records and interact with clients to provide exceptional customer service.
• Assist with company secretarial obligations to ensure smooth operations.

• Strong clerical skills, including document management and general office tasks.
• Excellent verbal and written communication skills with a professional demeanor.
• Experience in company secretarial work, including compliance and record maintenance.
• Skilled in executive administrative assistance, calendar management, and meeting coordination.
• Proficiency in office software, especially Microsoft Office Suite.
• High organizational skills and attention to detail.
• Bachelor’s degree or equivalent work experience.

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

We are looking for a Quality and Operations Manager – Specialty Coffee (Flexible Hours / Part-time)

To supervise product quality and establish clear operational standards within the café, while developing the team to work independently and efficiently with ongoing follow-up.

We are looking for someone with real practical experience in specialty cafés and a deep understanding of quality control, calibration, training baristas, and enhancing operational standards.

Responsibilities:
• Establishing and developing quality and operational standards (SOPs)
• Monitoring and adjusting calibration, beverage recipes, and extraction quality
• Training the team and raising the technical and professional level
• Building a work system that enables the team to manage daily operations independently
• Regularly monitoring performance and providing feedback and improvement plans
• Continuously monitoring customer experience and product quality
• Reviewing procedures and increasing operational efficiency while reducing errors and waste
• Providing reports and recommendations for quality improvement

Requirements:
• Actual experience in specialty coffee and operations
• Knowledge of Ratio – Extraction – Calibration – Workflow
• Leadership and developmental personality
• Ability to build a team and adopt a clear work system

Nature of Work:
Flexible hours / In-person with continuous follow-up, with a priority on results and operational quality..

• Manage and supervise daily restaurant operations for efficient workflow.
• Monitor food quality and customer service standards, ensuring compliance with brand guidelines.
• Lead, train, and assess employee performance.
• Prepare staff schedules based on operational requirements.
• Monitor sales performance and work towards financial goals.
• Oversee inventory management and supply orders, minimizing waste.
• Handle customer complaints professionally to enhance the guest experience.
• Ensure compliance with health, safety, and hygiene standards.
• Prepare daily and weekly operational and sales reports.
• Lead the team during peak hours ensuring fast and accurate service.
• Adhere to local regulations and operational procedures.

• Minimum 3 years of experience managing burger or fast-food restaurants.
• Strong leadership and team management skills.
• Good understanding of restaurant operations, sales systems, and inventory management.
• Ability to work under pressure and solve problems effectively.
• Excellent communication and customer service skills.
• Proficient in using POS systems and operational reporting tools.
• Knowledge of food safety standards and municipality regulations (Balady requirements).
• Previous experience in achieving KPIs and driving sales growth is preferred.

• Implement timely decisions relevant to the department and report on status monthly.
• Deliver the annual audit plan on time.
• Approve and review all audit programs.
• Manage budget effectively, ensuring audits are conducted within planned timelines.
• Ensure compliance with internal audit standards through regular quality assurance reviews.
• Provide training and share knowledge with team members.
• Collect and maintain stakeholder feedback on audits with a target satisfaction score of 75%.

• Minimum 10 years of audit experience, preferably in construction or project-based industries.
• Strong knowledge of internal controls and audit methodologies.
• Experience with ERP systems like SAP or Oracle.
• Bachelor’s degree in Accounting, Finance, or related field.
• Certification such as CIA, CISA, CPA, or equivalent.

• Attending all incoming and outgoing calls
• Receiving, sending, distributing, and logging all faxes, mails, and courier documents
• Maintaining up-to-date telephone directories for Yokogawa offices, customers, and vendors
• Verifying telephone bills and courier invoices
• Logging visitor details and assisting with the admin group's security schedule

• Proficient in English (speaking, reading, writing)
• Excellent telephone skills

• Good knowledge of Microsoft Office (Word, Excel)
• Strong communication and document management skills

• Provide administrative and clerical support to the team or department.
• Manage correspondence, filing, document control, and office records.
• Schedule meetings, prepare agendas, and coordinate logistics.
• Maintain reports, trackers, and general administrative documentation.
• Support travel arrangements, office supplies, and day-to-day office operations.
• Coordinate with internal teams and external parties as required.

• Diploma or bachelor’s degree in Business Administration or related field preferred.
• Previous administrative experience is an advantage.
• Proficient in MS Office applications.
• Strong organizational, communication, and time-management skills.