Administrative Assistant

An administrative employee is responsible for one of the salon departments. *The housing is close to the Al-Bawadi neighborhood*

Administrative assistant for the legal accountant in managing the financial and administrative activities related to the nature of the business, communicating with clients and external parties, government sites, dividing tasks within the office, and general supervision.

Join Our Team as an Administrative Assistant
We are a well-established law firm located in Jeddah, Saudi Arabia, looking to expand our team with a dedicated Administrative Assistant. We provide a full suite of business and corporate legal services and are seeking a skilled individual to support our operations effectively.

Key Responsibilities:

• Administrative Support:
  Manage phone calls, emails, and correspondence; schedule meetings and appointments; and handle office supplies. Greet clients, manage the reception area, and handle client inquiries. Make travel arrangements, organize firm events, seminars, and webinars.
• Team Management:
  Provide support to lawyers, manage schedules, prepare legal documents, and assist with project management tools to track tasks.
• HR Support:
  Assist with onboarding, scheduling interviews, and maintain employee files.
• Accounts Billing:
  Support accounts payable and receivable, invoice processing, tracking payments, and financial record maintenance.
• Client Services:
  Maintain client contact lists, manage client correspondence, and organize documentation.
• IT Management:
  Support office equipment setup, data entry, and assist with IT training sessions.

Required Key Competencies:
Attention to detail, strong verbal and written communication skills, and ability to manage multiple tasks efficiently. Familiarity with office software is essential.

Desired Qualifications:
Bachelor’s degree or diploma in Business Administration or equivalent. Proficiency in English and Arabic is required.