Executive Assistant📣 Job Ad

Join Alfalak Electronic Equipment & Supplies Co. as an Executive Assistant!
Are you ready to be an essential part of a leading IT and communications solution provider in Saudi Arabia? This role offers you the opportunity to provide comprehensive administrative and operational support to the CFO and the department, ensuring smooth organizational operations.

Key Responsibilities:

• Manage incoming and outgoing communications, including answering and transferring telephone calls.
• Organize and maintain the schedule of the line manager, including employee reviews and visitor receptions.
• Attend meetings, prepare minutes, and distribute them in a timely manner.
• Archive correspondence according to legal procedures and internal policies.
• Prepare and distribute correspondence, letters, and reports as needed.
• Ensure professional appearance of the CFO’s office and meeting rooms.
• Coordinate travel logistics, including airline reservations and transportation.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Foundational knowledge in business management preferred.
• Excellent command of English and preferably Arabic.
• Strong verbal, written, and presentation skills.
• Proficiency in Microsoft Office Suite.
• Able to adapt to new technologies and software tools.
• Understanding of market practices and compliance with laws.

Experience:

• Previous experience in administrative or executive support roles preferred.
• Experience in coordinating schedules, meetings, and travel.
• Familiarity with document management and reporting.

Become a part of our organization where your skills are valued and developed!

About EY
At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

The Opportunity
As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you’ll be supported in developing the career path you choose.

Your key responsibilities

• Provide high level support to a small group of Partners and Executives
• Organise and manage comprehensive diaries, travel and accommodation
• Screen emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required within MENA

Skills And Attributes For Success

• The demonstrated ability to build relationships with internal and external stakeholders
• Exceptional written and verbal communication skills
• Intermediate in the use of Microsoft Office suites
• Excellent attention to detail and ability to multi-task
• Strong communication skills including telephone manner and interpersonal skills
• A strong team member with an ability to work across multiple teams
• Experience in a professional services environment is highly regarded.

What We Offer You
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams.

Join Waad Education as an Executive Assistant to the CEO!
We are looking for a highly organized, proactive, and trusted Executive Assistant to provide strategic administrative and operational support to our CEO. In this pivotal role, you will ensure smooth coordination across our schools and departments, aiding in the driving forward of key initiatives.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments for optimal time management.
• Prepare, proofread, and format reports, presentations, and correspondence.
• Serve as the primary point of contact between the CEO’s office and internal teams, partners, and stakeholders.
• Coordinate agendas for executive meetings, take clear minutes, and follow up on action items.
• Support planning and execution of Board of Directors meetings, preparing documents, and maintaining records.
• Handle confidential information with discretion and professionalism.
• Assist with research, data collection, and preparing briefing notes for strategic decision-making.
• Track key initiatives led by the CEO’s office, ensuring effective communication of updates.
• Perform additional administrative tasks as needed to support the CEO.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or a related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and ability to handle confidential matters.
• Proficiency in Microsoft Office.
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.