Executive Assistant📣 Job Ad

Join Waad Education as an Executive Assistant to the CEO!
We are looking for a highly organized, proactive, and trusted Executive Assistant to provide strategic administrative and operational support to our CEO. In this pivotal role, you will ensure smooth coordination across our schools and departments, aiding in the driving forward of key initiatives.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments for optimal time management.
• Prepare, proofread, and format reports, presentations, and correspondence.
• Serve as the primary point of contact between the CEO’s office and internal teams, partners, and stakeholders.
• Coordinate agendas for executive meetings, take clear minutes, and follow up on action items.
• Support planning and execution of Board of Directors meetings, preparing documents, and maintaining records.
• Handle confidential information with discretion and professionalism.
• Assist with research, data collection, and preparing briefing notes for strategic decision-making.
• Track key initiatives led by the CEO’s office, ensuring effective communication of updates.
• Perform additional administrative tasks as needed to support the CEO.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or a related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and ability to handle confidential matters.
• Proficiency in Microsoft Office.
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.

Join the team at Marriott International!
As an Executive Assistant at The Ritz-Carlton Jeddah, you will play a vital role in ensuring the smooth operation of our esteemed hotel, committed to delivering luxurious service experiences daily.

Your Role:
In this position, you will uphold the 'gold standards' of service that define The Ritz-Carlton, ensuring guest experiences are exceptional and memorable. You will be part of a culture that values creativity, compassion, and a commitment to excellence.

Key Responsibilities:

• Assist with the management of daily operations.
• Support senior management with administrative tasks.
• Facilitate communication between departments to enhance service delivery.
• Uphold The Ritz-Carlton's standards and values in all interactions.

At The Ritz-Carlton, we believe in empowering our team members to create lasting memories for our guests. Join us and contribute to the renowned brand that symbolizes the finest in luxury hospitality.

About QueSechu
QueSechu is a global consulting and engineering firm specializing in energy management, digital transformation, supply chain optimization, and industrial excellence solutions. With operations spanning Saudi Arabia and the United States, QueSechu supports organizations in achieving sustainable growth through innovative strategies, advanced technologies, and engineering intelligence. Our mission is to deliver impactful results that strengthen business performance, resilience, and competitiveness.

Position Overview
The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination of executive priorities, schedules, and communications. This role requires a detail-oriented, proactive, and highly organized professional who thrives in a fast-paced, global environment and can handle confidential information with discretion.

Key Responsibilities

• Administrative Support: Manage executive calendars, schedule meetings, and coordinate international and local travel arrangements.
• Communication Management: Draft, review, and manage correspondence, reports, and presentations on behalf of executives.
• Meeting Coordination: Prepare agendas, record minutes, and ensure timely follow-up on action items.
• Information Handling: Maintain confidentiality of sensitive business and financial information.
• Project Assistance: Support ongoing projects, research, and cross-functional initiatives as directed by senior leadership.
• Relationship Management: Liaise with internal teams, clients, and external stakeholders to support executive objectives.
• Operational Efficiency: Proactively identify ways to improve workflows, scheduling, and reporting processes.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Minimum 3–5 years of experience as an Executive Assistant, Administrative Officer, or similar role.
• Strong written and verbal communication skills in English (Arabic proficiency is a plus).
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Ability to work with discretion, professionalism, and cultural awareness in a global context.
• Strong organizational, problem-solving, and time-management abilities.

Contractual Engagement
This role may be offered as a full-time or contractual engagement, with scope and deliverables defined by QueSechu leadership.

QueSechu Merit-Based Employment Statement
QueSechu is a merit-based opportunity employer. We do not discriminate based on disability, veteran status, or personal attributes. If you have the skills, drive, and commitment, you will be given the opportunity to succeed and grow.