PA to the CEO (French + Arabic) Fast Growing FMCG International Travel📣 Job Ad

About the Role

eMagine Solutions is seeking a Personal Assistant (PA) or Executive Assistant (EA) to the CEO for a fast-scaling FMCG business based in Jeddah, Makkah, Saudi Arabia. This full-time role operates at a C-suite level, requiring a high degree of trust and the ability to manage priorities across various markets in a fast-paced environment. The successful candidate will serve as the CEO’s primary support, overseeing calendar management, international travel, communications, and executive operations, with regular international travel required.

Key Responsibilities

• Manage complex diary and calendar optimisation, including multi-timezone scheduling, prioritisation, and gatekeeping.
• Coordinate international travel arrangements, encompassing itineraries, visas, flights, hotels, ground transport, and last-minute adjustments.
• Handle inbox management and executive correspondence, including drafting emails, filtering communications, escalating urgent matters, and managing follow-ups.
• Prepare for meetings by developing agendas, briefing notes, presentations, board packs, minutes, and action logs.
• Manage relationships with senior leadership, suppliers, distributors, partners, and relevant government or third-party stakeholders.
• Maintain strict confidentiality and discretion when handling sensitive information, contracts, and strategic discussions.
• Provide project support for CEO-led initiatives such as market expansion, product launches, commercial priorities, and cross-functional coordination.
• Coordinate events and visits, including VIP meetings, leadership offsites, and arrangements for international visitors.
• Drive operational excellence through process improvement, system utilisation, template development, and effective execution.

Required Experience and Qualifications

• Proven experience of 5-10 years as a PA or EA supporting a CEO, C-suite executive, or General Manager.
• Experience in a high-growth or fast-paced environment, ideally within FMCG, retail, distribution, consumer goods, or similarly dynamic sectors.
• Proficiency in French and Arabic languages, as indicated by the role title.

Essential Skills

• Exceptional organisational skills, meticulous attention to detail, and effective time management.
• Strong communication skills, executive presence, and confidence in engaging with senior stakeholders.
• Highly proactive, solutions-oriented approach, with the ability to perform under pressure and adapt to changing priorities.
• Flexibility for international travel and adaptable with schedules as business requirements dictate.

Desirable Skills and Experience

• Experience providing board support, exposure to governance, and involvement in investor or partner meetings.
• Multi-market experience, particularly across the GCC, Europe, or Africa.
• Advanced proficiency in PowerPoint/Google Slides, Excel, reporting, and preparing briefing packs.
• Familiarity with tools such as Outlook/Google Calendar, Teams/Zoom, CRM/admin systems, and travel platforms.
• Experience supporting commercial teams, sales leadership, or supply chain leadership.

Location and Work Type

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role involves regular international travel.