Purchasing Officer📣 Job Ad

About the Role

Match is seeking a dedicated and detail-oriented Purchasing Officer to join its team in Jeddah, Makkah, Saudi Arabia. This full-time role is integral to ensuring the smooth and efficient operation of perfume manufacturing processes. The Purchasing Officer will manage the procurement lifecycle for raw materials, packaging, and essential supplies, with a focus on cost-effectiveness, quality, and timely delivery. The ideal candidate will play a key role in sourcing, negotiating, and managing supplier relationships to support production needs, requiring a proactive individual with a solid understanding of procurement best practices, particularly within the perfume and cosmetic industry.

Key Responsibilities

• Manage the sourcing and purchasing of all necessary raw materials, including fragrance oils, essential oils, and alcohol, as well as packaging components such as bottles, caps, pumps, and cartons.
• Identify, evaluate, and select reliable local and international suppliers to secure the best pricing, maintain high-quality standards, and ensure consistent reliability.
• Negotiate favorable contracts, payment terms, and delivery schedules with vendors to optimize procurement costs and efficiency.
• Collaborate closely with the production and R&D departments to accurately forecast material requirements and ensure adequate stock levels.
• Ensure all procurement activities comply with company policies, ethical standards, and quality control measures.
• Maintain comprehensive and accurate purchasing records, including detailed supplier information and historical pricing data.
• Effectively track and manage all purchase orders from placement to delivery, ensuring adherence to agreed timelines.
• Stay informed about current market trends, emerging suppliers, and innovations within the perfume and cosmetic raw materials sector.
• Handle all necessary import documentation and liaise with logistics providers for smooth customs clearance processes when required.
• Work in conjunction with the finance team to facilitate supplier payments and promptly resolve any discrepancies or issues.

Qualifications and Experience

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• A minimum of 2 to 4 years of experience in purchasing or procurement roles.
• Previous experience in the perfumes, cosmetics, or FMCG manufacturing sectors is highly preferred.
• Possess a strong understanding of fragrance raw materials and various packaging components relevant to the industry.

Required Skills and Competencies

• Excellent negotiation and communication skills, with the ability to build and maintain strong vendor relationships.
• Proficiency in using ERP systems and the full Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong analytical and problem-solving abilities to address procurement challenges effectively.
• Proven ability to work effectively under pressure and consistently meet demanding deadlines.
• High attention to detail and a commitment to maintaining quality standards in all procurement activities.
• Strong vendor relationship management capabilities.
• A cost-conscious approach and keen commercial awareness in all purchasing decisions.
• Excellent team collaboration and coordination skills.
• Strong time management and organizational skills to manage multiple tasks efficiently.

Work Context

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role requires a minimum of 2-5 years of relevant experience.